Corporate Event Planner

Corporate Event Planner

Preferred Locations: Charlotte, NC; Des Moines, IA; Minneapolis, MN; Dallas, TX; or Chandler, AZ.

Schedule: Hybrid, with 3 days onsite per week and up to 40% travel required.

Contract Length: 12 months, with the possibility of extension.

Position Overview

Calculated Hire is seeking an experienced Corporate Meeting Planner to support enterprise-wide meeting and event initiatives for one of our large financial services clients. This individual will be responsible for coordinating and executing corporate meetings and events across various business groups, overseeing all aspects of planning, including logistics, vendor management, and event coordination from initial planning through completion.

The ideal candidate has a background in corporate meeting planning, third-party event management or hotel/hospitality operations, with experience supporting a high volume of meetings in a fast-paced, professional environment.

Key Responsibilities

• Coordinate and execute corporate meetings and events across various business lines, managing logistics, timelines and event requirements.
• Manage meeting details including venue selection, hotel accommodations, room blocks, transportation, catering and onsite coordination.
• Partner with internal stakeholders, business leaders and external vendors to ensure successful event execution.
• Coordinate with hotels, transportation providers, destination management companies and other event partners.
• Manage multiple meetings and priorities simultaneously while maintaining attention to detail and meeting established deadlines.
• Utilize Cvent to support meeting registration, planning, coordination and event management activities.
• Leverage Microsoft Copilot and other available technology to improve planning efficiencies and streamline workflows.
• Provide a professional, polished and service-oriented experience when interacting with internal stakeholders, senior leaders and external partners.
• Travel as needed to support onsite meetings and events across various locations.

Required Qualifications

• Prior experience in corporate meeting planning, corporate event management, third-party event planning or hotel/hospitality event operations.
• Experience coordinating multiple corporate meetings or events simultaneously in a high-volume environment.
• Working knowledge of Cvent.
• Experience coordinating with external vendors, hotels, transportation providers and other event partners.
• Strong organizational, communication, interpersonal and problem-solving skills.
• Ability to manage competing priorities, timelines and logistical details independently.
• Proficiency with Microsoft Office and Microsoft Copilot.
• Willingness and ability to travel approximately 40%.

Preferred Qualifications

• Experience supporting meetings and events within financial services, banking, pharmaceutical or another regulated industry.
• Experience supporting corporate groups, executive meetings, hotel room blocks and onsite event logistics.
• Background with a large third-party meeting planning or event management organization.
• Experience supporting events across multiple business units or geographic locations.