Controller

Join a dynamic and growing commercial landscape company with annual revenues of $10M, where you will play a key leadership role. As the Controller, you will report directly to the CEO and be responsible for implementing, monitoring, and improving all corporate accounting policies, payroll functions, administrative programs, and perform related work as required. This is an excellent opportunity to make a significant impact in a collaborative environment and contribute to the continued success and growth of the organization.

ESSENTIAL FUNCTIONS

• Establishes and implements all internal accounting procedures and controls;
• keeps books and records on all company transactions and assets;
• prepares ad-hoc and monthly financial reports (e.g., Balance Sheet, income statements, P&L, cash flow);
• addresses vendor setups, authorizations, and problems;
• maintains the integrity of the data in the payroll system;
• responsible for office keys and security codes;
• performs corporate budgeting, tax planning, reconciliation, and re-forecasting processes;
• maintains checks and balances, redundancies, and internal controls;
• conducts financial analysis, forecasts, and modeling;
• manages annual budget, cash functions, and information technology procedures;
• is a businessperson before a finance person;
• serves as the primary interface with the bank, lenders, CPA, and surety;
• ensures company’s financial activities and reporting are consistent with regulatory guidelines;
• negotiates with vendors;
• ensures compliance with all federal, state, and local corporate, payroll, sales, and other applicable taxes;
• supports human resources, safety, and various administrative processes (e.g., inventory, record keeping, office equipment);
• supervises, hires, coaches, disciplines, and evaluates staff;
• oversees cash management to optimize the use of cash and minimize the company’s debt;
• responsible for the General Ledger, payroll, accounts receivables, accounts payable, fixed asset depreciation, amortization schedule, credit card, treasury, and bank reconciliations;
• conducts financial statement preparation and analysis;
• establishes credit limits and applications;
• represents the company in all external audits and coordinates year-end audit preparation;
• reviews current cost accounting and job costing systems;
• coordinates administrative functions to ensure efficiency, customer service, and accountability;
• maintains key performance indicators;
• coordinates customer support (e.g., Service Requests, Work Orders, and follow-up);
• supports human resources (e.g., new hire paperwork, employee identification, state, and federal programs) and safety (e.g., SDS, training, injuries);
• maintains phone system (e.g., purchase, extensions, address books, passwords, name assignments);
• performs administrative functions (e.g., record keeping, filing, documentation);
• completes and reviews various forms for accuracy, completeness, and compliance;
• distributes paychecks, tracks employee data (e.g., vacation, sick leave, employee status);
• uses Microsoft Office Suite and standard office equipment; and
• provides excellent service (e.g., accurate, complete, and timely) to clients, vendors, and company staff in a courteous and efficient manner;

The examples of functions listed in this job description are representative, but not necessarily exhaustive, of any one position in this job classification. Management may assign other functions not listed herein at its sole discretion.

COMPETENCIES

• Accounting: Conducts accounting functions (e.g., enhancements billings, accounts payable/receivables, invoice coding); coordinates the payroll process; produces various accounting reports.
• Results Oriented: Maintains focus on outcomes; is proactive and goal oriented; concentrates on meeting objectives, delivering to the required time, cost, and quality; holds performance as more important than process; sets specific, measurable goals, and takes efficient action to accomplish success.
• Business Acumen: Demonstrates operational, conceptual, and financial proficiency with landscape industry topics; generates proposals that achieve gross profit goals; increases revenue, leverages resources, and ensures company success and growth.
• Decision Quality: Consistently makes effective, timely, and sound decisions; solicits information from multiple sources prior to making a judgment; addresses goals, resources, and intangibles; considers implications and contingency plans associated with all decisions.
• People Management: Responsible for staffing, training, and performance management; approves all paperwork; complies with all human resources procedures; views employees as assets.
• Customer Service: Consistently exceeds customer expectations; keeps customers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service.
• Interpersonal Skills: Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.

EDUCATION/EXPERIENCE

An example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes: at least three (3) years of professional experience involving accounting practices, office management, and organizational procedures.

ESSENTIAL PHYSICAL CHARACTERISTICS

The physical characteristics described here are representative of those that must be met by an employee to successfully perform the functions required by this job classification. Reasonable accommodation may be made to enable an individual with qualified disabilities to perform the functions of this job classification, on a case-by-case basis.

Frequent: sitting, time spent on the telephone, repetitive use of hands to operate computers, printers, and office equipment, standing, bending, and stooping, twisting of waist side-to-side, turning and flexion of the neck, lifting and carrying objects weighing up to 50 pounds; normal manual dexterity and hand-eye coordination; corrected hearing and vision to normal range.

SPECIAL NOTES, LICENSES AND CERTIFICATIONS

Pre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.

License: A valid California class C driver’s license, which must be maintained throughout employment in this job classification, is required at the time of appointment. Employees in this job classification may be required to use their own vehicle.

Certifications: While a Certified Public Accountant certification is desirable, there are no specific certifications required of this job classification.

Language: Fluent English communication skills are required of this job classification. Bilingual in Spanish a plus.

Working Conditions: Work is predominately in an office environment with associated noise, space, and computer screen exposure.

Background Investigation: Incumbents must have a reputation for honesty and trustworthiness. Misdemeanor and/or felony convictions may be disqualifying depending on type, number, severity, and recency. Prior to appointment, candidates are subject to a background investigation and/or drug test.

Introductory Period: Incumbents appointed to this job classification will serve an introductory period of three months.

KEY PERFORMANCE INDICATORS

The Key Performance Indicators for this position will be specified at the time of appointment.