Automotive Office Manager / ControllerFlorida East Coast resort town offering year-round coastal living, with close proximity to Orlando, Daytona Beach, and MelbourneWe are a large Florida-based automotive group offering exceptional compensation packages.We are seeking a highly experienced Automotive Office Manager / Controller with deep expertise in the Reynolds and Reynolds DMS platform to oversee and manage dealership accounting and administrative operations.This is a key leadership role responsible for ensuring financial accuracy, operational efficiency, and strong internal controls across the dealership. This position supports a multi-franchise accounting office processing approximately 300–400 retail deals per month, requiring strong organizational and process management skills.Job Summary:The Controller is responsible for the accounting operations to include the maintenance of an adequate system of accounting records, a comprehensive set of controls and budgets designed to mitigate risk, and the production of periodic financial reports. He/she will enhance the accuracy of reported financial results and will also ensure that reported results comply with generally accepted accounting principles.
The ideal Controller will have at least three years experience in a position of similar responsibility.Benefits:Medical- 4 plans (BCBS)DentalVisionTerm LifeCompany-paid Term LifeSTD/LTDAccident indemnity riderPTO / Sick days (annually)401(k) with an employer matchFMLA / Maternity/Paternity LeaveBereavement LeaveEssential Functions:(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)Duties and Responsibilities:Oversee all dealership accounting functions, including accounts payable, accounts receivable, payroll, and financial reportingManage month-end close to ensure timely and accurate financial statementsMaintain and enforce internal controls, compliance standards, and accounting policies and proceduresSupervise, train, and develop accounting/office staffReconcile schedules, bank accounts, and manufacturer receivablesMonitor deal flow, funding, and contracts in transit (CIT) to ensure timely collectionsCoordinate with external auditors, corporate accounting, and department managersOversee vendor management and ensure cost efficiency, including capturing available discountsMaintain the integrity of the accounting system, including the chart of accountsEnsure timely processing of debt payments and financial obligationsPrepare and analyze financial and operating metrics; report variances to budget and recommend performance benchmarksEnsure compliance with all local, state, and federal reporting requirements and tax filingsAdhere to all company policies, procedures, and safety standardsPerform other duties as assignedQualifications:Minimum 3+ years as an Automotive Office Manager or Assistant ControllerStrong hands-on experience with Reynolds & Reynolds DMS (required)Solid understanding of dealership accounting, including factory receivables, floorplans, and schedulesProven ability to manage deadlines in a fast-paced, high-volume environmentHigh attention to detail and strong leadership skillsPreferred:Experience with multi-rooftop operationsFamiliarity with OEM reporting requirementsAdvanced Excel skillsPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Sitting: Remaining in the seated positionStand: Remaining on one's feet in an upright position at a workstation without moving aboutWalking: Moving about on footLifting: Raising or lowering an object from one level to another (includes upward pulling) 10-15 lbs.Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulderPushing: Exerting force upon an object so that the object moves away from the force (Includes slapping, striking, kicking, and treadle actions)Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking)Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles using feet and legs or hands and arms.
Body agility is emphasizedBalancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching, or running on narrow, slippery, or erratically moving surfaces, or maintaining body equilibrium when performing gymnastic featsStooping: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back musclesKneeling: Bending legs at knees to come to rest on knee or kneesCrouching: Bending body downward and forward by bending legs and spineCrawling: Moving about on hands and knees or hands and feetReaching: Extending hand(s) and arm(s) in any directionHandling: Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand, such as to turn a switch or shift automobile gearsFingering: Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handlingFeeling: Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertipsTalking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quicklyHearing: Perceiving the nature of sounds by earTasting/Smelling: Distinguishing, with a degree of accuracy, differences or similarities in intensity or quality of flavors or odors, or recognizing particular flavors or odors using tongue or noseNear Vision: Clarity of vision at 20 inches or lessFar Vision: Clarity of vision at 20 feet or moreDepth Perception: Three-dimensional vision. Ability to judge distances and spatial relationships so as to see objects where and as they actually areVisual Accommodation: Adjustment of lens of eye to bring an object into sharp focus.
This factor is required when doing near point work at varying distances from the eyeColor Vision: Ability to identify and distinguish colorsField of Vision: Observing an area that can be seen up and down or to right or left while eyes are fixed on a given pointWhat We Offer:Competitive compensation packageStable, growth-oriented organizationProfessional, team-focused environmentIf you are a detail-oriented leader with strong Reynolds & Reynolds experience and a passion for dealership operations, we would like to speak with you.Apply today to join a team where your expertise drives performance.We