Contracts AdministratorThe Contracts Administrator is responsible for the end-to-end administration of lease agreements and related contractual transactions in support of brokerage operations. This role ensures the accuracy, compliance, and integrity of all lease and contract documentation, while providing financial oversight and administrative control throughout the transaction lifecycle.The position requires a detail-oriented professional with strong organizational and analytical capabilities, capable of managing multiple transactions in a fast-paced commercial real estate environment. Location is on site (flexibility could be given on 1x remote day per week).
We are open to both full time applicants at 40 hours and/or part time at 30 hours.Key ResponsibilitiesContract & Transaction AdministrationAdminister and maintain documentation for all lease-related transactions, including:New lease agreementsRenewals and extensionsTerminationsAmendments and expansionsPurchase contracts and closingsReview all contracts and supporting documents for accuracy, completeness, and compliance with internal standards and legal requirementsEnsure proper execution of documents, including verification of signatures and full contract completionMaintain and organize electronic and physical contract files in accordance with company policiesCoordinate transaction activities with brokers, legal counsel, landlords, tenants, and title companiesPrepare financial proformas for select property management clientsPerform account reconciliations related to lease transactions, commissions, and closing statementsContract Controls & ReportingMaintain contract tracking systems, including critical date (tickler) managementMonitor and report on key contractual milestones such as expirations, renewal options, notice periods, and closing timelinesGenerate and distribute periodic reports to brokers and managementSupport internal compliance initiatives, audits, and file reviewsEnsure adherence to company procedures and documentation standards across all transactionsQualificationsNice to have: 1 years of experience in contract administration, commercial real estate, lease administration, or a related field preferredNice to have: Working knowledge of commercial lease structures, terminology, and transaction processesStrong attention to detail with a high degree of accuracyProficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with real estate or contract management systems preferredExcellent organizational and time management skills with the ability to manage competing prioritiesStrong written and verbal communication skillsCore CompetenciesProcess-driven with a focus on accuracy and complianceFinancial and analytical aptitudeProactive and solution-oriented mindsetAbility to work both independently and collaborativelyHigh level of professionalism and discretion when handling confidential informationCompensation & BenefitsCompetitive salary commensurate with experience, along with a comprehensive benefits package including health insurance, paid time off, and retirement plan options.