Contracts Administrator

Contracts Administrator

Location: Arlington, VA

Schedule: Hybrid

Position Summary

We are seeking a detail-oriented Contracts Administrator to support the contract management and procurement operations of a well-established organization in Arlington, VA.

This individual will be responsible for processing contract requests, coordinating approval and signature workflows, and ensuring accurate and timely contract execution. The ideal candidate will have experience with contract administration, procurement systems, and DocuSign, along with strong organizational and communication skills.

Key Responsibilities

• Create, process, and manage contract and purchase requests within internal systems.
• Review contract submissions for accuracy, completeness, and required approvals.
• Initiate and track DocuSign workflows to ensure timely contract execution.
• Monitor contract review and approval processes, following up on outstanding requests.
• Coordinate with Legal, Procurement, Finance, Accounts Payable, and external vendors.
• Identify and escalate delays or discrepancies in contract processing.
• Maintain accurate contract records and supporting documentation.
• Monitor shared email inboxes and respond to internal and external inquiries.
• Assist with purchase requisitions, purchase orders, and other procurement-related activities.

Qualifications

• 3+ years of experience in contract administration, procurement, purchasing, vendor management, or a related field.
• Experience managing contract intake, approval workflows, and contract documentation.
• Familiarity with contract management or procurement platforms such as Coupa, Ariba, Ironclad, Icertis, or similar systems.
• Hands-on experience with DocuSign or comparable electronic signature platforms.
• Experience processing purchase requisitions or purchase orders preferred.
• Strong organizational skills and ability to manage a high volume of requests.
• Excellent attention to detail, communication, and problem-solving skills.
• Ability to coordinate effectively across multiple departments and external stakeholders.
• Experience in financial services, professional services, or a large corporate environment is a plus.