Contract Services Administrative Assistant

Job TitleThe Contract Services Administrative Assistant oversees daily business activities, streamlines processes and supports the department to ensure efficient workflow. The position requires excellent customer service skills internally within the company and externally with customers to resolve daily needs. The position requires strong problem-solving skills, and organizational abilities.Specific responsibilities include:Acting as a bridge between departments to optimize productivityOverseeing day-to-day business activities to ensure efficiency and compliance with company policiesMaintaining records, preparing reports and analyzing data for improvementMaintain records of employee receipts, reviewing each to ensure within per diem allowable amounts and/or other expenses to code and submit.

Liaison with the finance department to ensure employees have available credit and notifying of upcoming extended travel to accommodate as needed.Oversee the Sunpass account, toll violations, transponders, updating license plate numbers as needed and/or removing/adding equipment as necessaryAssure all new vehicles to fleet are properly marked with appropriate license numbers, stickers, transponders, fire extinguishers etc. before vehicle is allowed on roadPrepare and provide annual and bi-annual Fleet DOT paperwork to Florida Department of Motor Vehicles for all drivers and equipment owned and/or operated by Hog TechnologiesOversee and manage documentation files for employees and assets to include but not limited to medical cards, program access for each employee and adherence to the program rules, training, registrations, insurance policyBackup for daily review of submitted removal reports for accuracy and timeliness and requested consumables for inventory replenishmentRespond to emails, texts or phone calls requesting pricing for upcoming projects updating job number and consumable inventory databasesKey competencies include:Critical thinking and problem-solving skillsPlanning and organizingDecision makerExceptional communication skillsProven experience in people managementMaintain confidentiality at all levels for the president, team members and the companyRequired education and experience:High school diploma, GED, or equivalent. Bachelor's degree in business administration preferred but not required.Experience working in a manufacturing environmentMust have experience working with Excel spreadsheets, formulas, and other complex functions of ExcelExperience working with the necessary software/applications to perform the job (MicroSoft Office, GoogleDocs, etc.)Position type/expected hours of work:This is a full-time position, as business dictates with most job duties within the days and hours of work of Monday through Friday, 8:00 a.m.

to 5 p.m. Occasional evening and weekend work may be required as job duties demand.Travel:This position may require travel from time to time, especially to attend trade shows or other sales events.Additional eligibility qualifications:Must pass a background check and drug testOther duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Benefits of employment at Hog Technologies:In addition to excellent career growth opportunities, Federal Signal Corporation offers a wide array of benefits including; insurance (life, medical, dental, vision), paid holidays, paid vacation, 401(k) with matching contributions and tuition reimbursement.

We provide our employees with a smoke-free, drug-free workplace.