Description
CORE AREAS OF RESPONSIBILITY
Contract Administration:
• Process awarded contracts and maintain contract tracking systems.
• Coordinate execution of contracts, amendments, and change orders.
• Maintain accurate electronic and physical contract records.
• Monitor contract deadlines, deliverables, and documentation requirements.
• Support project closeout activities and final document collection.
• Coordinate document routing and signatures.
Subcontractor Compliance:
• Manage subcontractor onboarding and compliance requirements.
• Collect and maintain documentation including W-9s, Business licenses, DIR registrations, Prequalification
packages, Contract compliance documents
• Track outstanding requirements and proactively follow up with subcontractors.
Public Works & Labor Compliance:
• Support certified payroll and prevailing wage compliance processes.
• Coordinate labor compliance submissions through customer and third-party portals.
• Track apprenticeship and public works compliance requirements.
• Assist with owner, auditor, and agency requests.
• Maintain compliance records and supporting documentation.
Administrative & Project Support:
• Maintain departmental trackers and reporting tools.
• Support RFP and prequalification submissions.
• Prepare compliance correspondence and project documentation.
• Monitor department workflows and shared inboxes.
• Assist with special projects and process improvement initiatives.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Strong organizational and time management skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple deadlines and changing priorities
• Proficiency in Microsoft Outlook, Word, Excel, and Teams
• Familiarity with public works projects and prevailing wage requirements.
• Experience with certified payroll, DIR compliance, or labor compliance programs preferred
• Experience working with project management, accounting, or compliance tracking software preferred
EDUCATION AND EXPERIENCE
• 2+ years of experience in contract administration, construction administration, project administration,
compliance adminiistration or related contruction industry support roles
• High School diploma or GED required, associates or bachelors degree in related field preferred
PHYSICAL DEMANDS AND REQUIREMENTS
• Ability to lift and/or carry up to 40lbs.
• Regularly required to sit, talk, listen and maintain visual acuity
• Prolonged periods sitting at a desk and working on a computer
• Repetitive hand and eye coordination and manual dexterity to operate a computer keyboard and basic office
equipment
• Subject to sitting, standing, reaching, walking, twisting and kneeling to perform essential functions
• Largely sedentary role
CORE AREAS OF RESPONSIBILITY
Contract Administration:
• Process awarded contracts and maintain contract tracking systems.
• Coordinate execution of contracts, amendments, and change orders.
• Maintain accurate electronic and physical contract records.
• Monitor contract deadlines, deliverables, and documentation requirements.
• Support project closeout activities and final document collection.
• Coordinate document routing and signatures.
Subcontractor Compliance:
• Manage subcontractor onboarding and compliance requirements.
• Collect and maintain documentation including W-9s, Business licenses, DIR registrations, Prequalification
packages, Contract compliance documents
• Track outstanding requirements and proactively follow up with subcontractors.
Public Works & Labor Compliance:
• Support certified payroll and prevailing wage compliance processes.
• Coordinate labor compliance submissions through customer and third-party portals.
• Track apprenticeship and public works compliance requirements.
• Assist with owner, auditor, and agency requests.
• Maintain compliance records and supporting documentation.
Administrative & Project Support:
• Maintain departmental trackers and reporting tools.
• Support RFP and prequalification submissions.
• Prepare compliance correspondence and project documentation.
• Monitor department workflows and shared inboxes.
• Assist with special projects and process improvement initiatives.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Strong organizational and time management skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple deadlines and changing priorities
• Proficiency in Microsoft Outlook, Word, Excel, and Teams
• Familiarity with public works projects and prevailing wage requirements.
• Experience with certified payroll, DIR compliance, or labor compliance programs preferred
• Experience working with project management, accounting, or compliance tracking software preferred
EDUCATION AND EXPERIENCE
• 2+ years of experience in contract administration, construction administration, project administration,
compliance adminiistration or related contruction industry support roles
• High School diploma or GED required, associates or bachelors degree in related field preferred
PHYSICAL DEMANDS AND REQUIREMENTS
• Ability to lift and/or carry up to 40lbs.
• Regularly required to sit, talk, listen and maintain visual acuity
• Prolonged periods sitting at a desk and working on a computer
• Repetitive hand and eye coordination and manual dexterity to operate a computer keyboard and basic office
equipment
• Subject to sitting, standing, reaching, walking, twisting and kneeling to perform essential functions
• Largely sedentary role