Contract Administration & Billing Support AnalystLocation: Irvine, CA 92614Duration: 6 monthsShift: StandardPR: XXXXXXXXXXX to XXXXXXXXXXX/Hr.Role SummarySeeking a detail-oriented Contract Administration & Billing Support Analyst to manage Statement of Work (SOW) processes, SAP financial records, billing and collections, MSA amendments, and Purchase Order (PO) coordination. This role partners closely with CBUs, Product SMEs, Operations, Finance, and Project Management teams to ensure accurate contract execution, billing readiness, and financial compliance across multiple lines of business.Key Responsibilities1. Annual SOW Process ManagementMaintain tracking documentation and ensure dashboards reflect current and accurate informationProvide ongoing status updates and coordination with CBUs throughout the SOW lifecycle2.
SAP Record ManagementUpdate Internal Orders (IOs) in SAP to reflect revised annual valuesMaintain alignment between the ITBM Budget Workbook and SAP financial recordsEnsure SAP is updated with SOW financial details required for billing at:Beginning of yearMonthly and quarterly milestonesCoordinate with Project Managers to support SAP project setup, including WBS code creation3. Billing & Collections Support (AR)Manage the MSO process, including quarterly MSO generation to support invoicing and collectionsPerform end-of-year billing reconciliationMaintain a detailed billing ledger tracking invoices, PO status, and collectionsCoordinate PO adjustments, including supplementary POs and change requestsPartner with CBUs to resolve aging invoices and billing discrepancies4. AP SupportManage end-to-end Accounts Payable for suppliers, ensuring accurate processing from Purchase Order (PO) and Goods Receipt (GR) through invoice validation and paymentPartner closely with Procurement and internal AP teams to resolve discrepancies across PR, PO, GR, and supplier invoicesMonitor and reconcile vendor accounts, proactively identifying and resolving variances or payment issuesEnsure timely and compliant payment execution while tracking aging reports and outstanding liabilitiesSupport cash flow optimization by providing AP insights, forecasts, and adherence to payment terms