CONSTRUCTION FINANCE AND OPERATIONS MANAGER

Division Finance & Operations ManagerTMT Maintenance and ConstructionLocation: U.S. basedReporting To: CVP Finance and AccountingStatus: Exempt, Full-Time - RemoteSalary: $150k - $175k DOECompany Profile:Company Name: TMT Maintenance & Construction, LLC, is a subsidiary of The Management Trust doing business as Home Maintenance & Inspection (HMI), William Baile Construction (WBC), and Integrity Builders West (IBW).Affiliation: Part of The Management Trust family of companies, collectively referred to internally as TMC (Trust Maintenance and Construction).Services Provided:Comprehensive repair, maintenance, and restoration services for HOA communities24/7 emergency response servicesRoofing, plumbing, and electrical servicesLandscaping and irrigation repairsDrywall, stucco, and painting servicesFire sprinkler repairs and annual testingProject management and full build-back servicesWarranty services for homebuilder clientsBuilding engineering services for high-rise and complex communitiesConstruction management for capital projectsTime-and-material repair work, Capital project work, and Insurance claim workGeographic Focus: Primarily serving clients throughout Southern California, Nevada, and Oregon.Company Structure: A licensed general contracting firm with multiple shareholders, including key principals from HMI, WBC, and IBW.Company Values: Emphasizes prompt communication, reliable service, and being "Trust material" as part of The Management Trust's evolution into a full property services company.Employee Owner Position Purpose:As the TMT Maintenance & Construction Sr. Controller, you will fulfill two complementary missions: Accounting and Operational, with leadership and supervision of a team of 8 central to the role.

Partnering with the SVP of Construction, the CVP of Finance and Accounting, Operational Leaders, HQ Financial Services, and Executive Leadership, you will connect financial discipline, team accountability, and operational execution to support sound business decisions and growth of this 100 employee $15MM company.Accounting Mission:You will lead and supervise a team of 8 covering General Ledger, AR & Collections, AP and Job Costing, BuildOps Work Orders, Vehicle Fleet and Safety Administration, and General Administration. You will establish priorities and work standards, assign responsibilities, coach and train staff, monitor accuracy and completion, resolve workflow issues, and promote accountability, collaboration, and service excellence. As the technical accounting and financial systems leader, you will oversee GAAP, the chart of accounts, monthly and annual close, audit and tax coordination, industry licensing, financial reporting, work-in-progress (WIP) accounting, job costing, sales pipeline analysis, accounts receivable, collections, AP, and spend and profitability analysis.

You will apply expert knowledge of BuildOps and Sage Intacct to strengthen data integrity, internal controls, reporting, and scalable processes, delivering accurate, timely financial reports and actionable insights that improve cash flow and profitability.Operational Mission:You will serve as a key operational support partner to the SVP of Construction and other Operational and Executive Leaders on business-critical matters beyond accounting. This support may include insurance coverage and renewal coordination, construction licensing and compliance documentation, human resources coordination with designated HR partners, vendor administration, fleet and safety administration, business continuity, and other key operational needs. Working with appropriate functional owners and external professionals, you will track requirements and deadlines, coordinate documentation and action items, resolve administrative barriers, and escalate risks to support operational readiness and effective execution.Job Duties and Responsibilities:Review financial results and operating priorities with the SVP of Construction, CVP of Finance and Accounting, HQ Financial Services, and leadership; identify decisions needed and follow through on agreed actionsOrganize the accounting calendar, allocate transaction-processing and reporting responsibilities, and coordinate HQ Financial Services support to complete the full accounting cycleDirect daily assignments and coverage for the team of 8 across General Ledger, AR & Collections, AP and Job Costing, BuildOps Work Orders, Vehicle Fleet and Safety Administration, and General AdministrationConduct regular staff check-ins, review work quality and deadlines, address training needs, and adjust workloads and coverage to resolve bottlenecks and maintain service standardsReview account and dimensional coding, maintain chart-of-accounts documentation, and resolve general ledger classification issues in accordance with GAAP and Company policyMaintain close checklists and deadlines, review journal entries and supporting schedules, and resolve outstanding accruals, deferrals, prepaids, and reconciliation items for monthly, quarterly, and annual closeAssemble and reconcile the financial statement package, investigate discrepancies, and explain balance sheet, income statement, cash flow, and budget-to-actual variances for leadership reviewEnsure the accurate and timely processing of vendor payments, customer receipts, banking activity, payroll-related entries, and other financial transactionsCompile tax and audit schedules, respond to CPA and reviewer requests, and track outstanding documentation and follow-up items through completionDocument approval requirements and control procedures, review compliance and retained evidence, and implement corrective actions for identified control gapsLead annual budgeting, rolling forecasts, and financial planning cycles for construction and maintenance operationsAnalyze financial performance, trends, exceptions, and risks, and provide actionable recommendations to leadershipPrepare variance analyses and translate financial results into operational insights for construction and maintenance projectsDevelop financial models for strategic initiatives, staffing, capital investments, project opportunities, and operating plansMaintain documented assumptions and evaluate base, downside, and upside scenarios when uncertainty is materialReview cash forecasts, receivable aging, payable schedules, and working capital trends; flag liquidity pressures and coordinate payment and collection prioritiesReview overdue balances with the collections staff, agree on customer follow-up actions, and track disputes, payment commitments, and escalationsPartner with operational leaders to improve receivable turnover, manage payment timing, and protect cashPrepare weekly accounts receivable and collection reports for leadership reviewPrepare and analyze profitability reports by company, division, department, project, and job when reliable source data is availableReconcile WIP schedules to job records and the general ledger; validate contract values, costs incurred, estimated costs to complete, percent complete, earned revenue, and projected marginsMonitor project budget-to-actual performance, margin deterioration, change orders, underbilling, overbilling, unbilled costs, committed costs, and project closeout activityPartner with project managers and operational leaders to review project status, validate cost-to-complete estimates, and identify financial or operational risksCompile monthly sales pipeline reports, reconcile opportunity and backlog data, and review conversion assumptions, revenue forecasts, capacity, and anticipated project start dates with operationsMonitor and analyze revenue, gross margin, operating expenses, and EBITDA, and recommend actions to improve performanceEnsure Ramp credit card transactions are coded accurately and on time and marked ready to sync to Sage Intacct to support timely period-end closePrepare necessary general ledger entries when transactions are posted to an incorrect account, department, division, project, or jobInvestigate reporting and integration exceptions across BuildOps, Ramp, Avid, Stampli, Sage Intacct, and related systems; coordinate corrections and validate downstream accounting impactsDocument accounting-system workflows and reporting practices, troubleshoot user issues, and provide technical guidance on construction and maintenance transactionsAutomate manual reporting, reconciliations, and recurring analytical processes using AI and other appropriate toolsMap recurring workflows, document source-data requirements and reporting logic, and implement standardized procedures that reduce rework and unsupported calculationsIdentify financial, operational, payroll, tax, licensing, compliance, and reporting risks and recommend appropriate escalation or remediationPromote timely submissions, verifiable business-related expenses, accountability, and financial discipline across operationsSupport system integrations, migrations, acquisitions, and strategic growth initiativesDrive cross-functional collaboration among finance, accounting, operations, payroll, project management, and executive leadershipBuild strong internal, external, and cross-functional relationshipsMaintain an operational action list for the SVP of Construction and other Operational and Executive Leaders, confirm responsible parties and due dates, and provide status updates on open mattersGather insurance renewal information and coverage documentation, coordinate submissions with functional owners and