Construction Contracts Manager

Position Overview

We are seeking a detail-oriented Commercial Operations Manager to support a growing organization. This position serves as a key liaison between Sales, Operations, and Accounting, ensuring customer contracts, project documentation, billing, and financial processes are accurate and properly managed.

This is not a sales position. The role is focused on contract administration, operational coordination, financial oversight, and ensuring projects are properly documented and billed from initiation through completion.

The ideal candidate will have a strong accounting or financial background, excellent attention to detail, and the confidence to identify discrepancies, ask questions, and hold teams accountable.

Key Responsibilities

• Review, prepare, and administer customer contracts, ensuring accuracy, completeness, and compliance with agreed-upon terms.
• Serve as the primary point of coordination between Sales, Operations, Project Management, and Accounting.
• Review contract terms, pricing, payment schedules, and supporting documentation to identify potential issues.
• Manage contract modifications and change orders, ensuring appropriate approvals and accurate financial documentation.
• Oversee customer invoicing, verifying billing accuracy against contracts, purchase orders, and approved project costs.
• Review financial reports, vendor invoices, and supporting documentation to identify discrepancies and resolve issues.
• Monitor outstanding customer balances and assist with payment follow-up.
• Maintain organized contract records, project documentation, and billing schedules.
• Partner with internal teams to improve processes, strengthen financial controls, and support operational efficiency.
• Provide guidance and oversight to a team member supporting administrative and billing functions.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 5+ years of experience in contract administration, commercial operations, accounting, finance, or project-based operations.
• Strong understanding of invoicing, accounts receivable, purchase orders, and financial controls.
• Experience reviewing contracts, pricing, billing, and change orders.
• Proficiency in Excel and financial or accounting software.
• Experience in a project-based, manufacturing, construction, engineering, or service-oriented environment preferred.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication skills with the ability to work across multiple departments.
• Comfortable working independently in a fast-paced environment with changing priorities.