Construction Compliance Administrator / Coordinator

Construction Compliance Administrator / CoordinatorThe Construction Compliance Administrator / Coordinator supports public-sector construction projects throughout the State of Texas by administering, tracking, and documenting required compliance activities. This position is responsible for completing the day-to-day compliance work across multiple owner agencies while operating under the guidance and oversight of senior compliance and project leadership. This role requires strong attention to detail, proficiency with compliance tracking systems and Excel, and the ability to coordinate effectively with internal teams, subcontractors, and vendors.

All compliance submissions, regulatory interpretations, and communications with owner agencies are reviewed and approved by leadership prior to external presentation.Responsibilities include:Administer and track prompt pay compliance activities in accordance with Texas statutes and owner-specific requirementsMonitor invoice approval timelines and follow up with internal teams to support timely approvals and paymentsEnter, track, and maintain subcontractor and vendor payment data in DMS/B2G Now, LCPtracker, and other owner-required platformsPrepare prompt pay certification forms and supporting documentation for leadership review prior to submissionCollect, organize, and review certified payroll submissions from subcontractors and vendors for completeness and accuracyTrack prevailing wage classifications and regional wage rate requirements and escalate discrepancies for leadership reviewAssist with preparation of wage rate request forms for new or missing labor classifications, subject to approval before submissionMaintain logs confirming subcontractor payment information tied to certified payroll hoursTrack and log ROCIP labor hours based on certified payroll submissionsAssist with ROCIP compliance reporting and documentation using Marsh/MWRAP, under supervisionSupport the setup and ongoing tracking of TxDOT On-the-Job Training (OJT) programsMaintain trainee logs, hours, and required documentation for leadership reviewTrack MWDBE/HUB participation, commitments, and paymentsMaintain required tracking logs and prepare reports for leadership reviewIdentify potential participation gaps and escalate to leadershipMaintain labor and wage rate data, including pay class tracking and basic analysis (averages, medians, modes)Prepare compliance logs, reports, and backup documentation for internal review, audits, and owner submissionsMaintain organized, accurate, and audit-ready compliance files across assigned projectsCoordinate internally with project teams to collect required compliance informationCommunicate routine compliance requests and follow-ups with subcontractors and vendorsEscalate unclear requirements, inconsistencies, or potential compliance risks to leadershipFollow established compliance procedures and support continuous process improvementAgencies and programs supported include Texas Facilities Commission (TFC), U.S. Customs and Border Protection (CBP), Texas Department of Transportation (TxDOT), City of Austin, City of Houston, Houston Airport System (HAS), City of Laredo, and ROCIP.Qualifications required include experience supporting construction compliance or construction administration on Texas public-sector projects, familiarity with prompt pay tracking, certified payroll documentation, and MWDBE/HUB reporting, experience using LCPtracker, DMS/B2G Now, or similar compliance platforms, strong proficiency in Microsoft Excel, high attention to detail and strong organizational skills, clear written and verbal communication skills, and the ability to work in a structured, process-driven environment with leadership oversight.Preferred experience includes supporting multiple public owner agencies, prior experience assisting with audits or agency compliance reviews, and familiarity with TxDOT or municipal compliance programs.Reports to: Project Control DirectorLocation: Austin, TXComprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.Equal Employment OpportunityPosillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment.

Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.