Essential Duties:
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Set up new projects in Spectrum, HeavyJobs, and Nice Touch.
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Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum.
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Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS.
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Review all project specific subcontracts and PO’s for accuracy.
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Understand Preliminary Lien and Release procedures.
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Produce monthly Customer Billings.
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Track and provide Project Manager with pending Change Order issues.
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Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval.
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Review and forward Subcontractor Extra Work/Time & Material invoices.
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Aggressively pursue past due Accounts Receivable on projects.
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Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis.
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Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.).
Requirements
Work Experience:
Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings.
Proficiency:
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Microsoft Word
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Microsoft Excel
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Microsoft Outlook
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10 Key Touch
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Must have strong verbal and written communication skills
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Spectrum (Desired)
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Heavy Jobs (Desired)
Education:
BA degree in Accounting or Business Administration (desired)
Benefits
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Health Care Plan (Medical, Dental & Vision)
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Retirement Plan (401k, IRA)
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Life Insurance (Basic, Voluntary & AD&D)
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Paid Time Off (Vacation, Sick & Public Holidays)