Confidential - Executive Assistant

Executive AssistantInsight Global is seeking an Executive Assistant to support a C-suite leader for a non-profit healthcare improvement client of ours. This role will be hybrid remote in Boston, MA. The ideal candidate is a detailed Executive Assistant who thrives in a fast-paced, constantly changing environment.

This individual will be responsible for managing an executive's complex calendar, coordinating domestic and international travel, supporting board activities, and anticipating needs before they arise. The successful candidate will be tech-savvy, adaptable, and excited about leveraging AI tools such as Microsoft Copilot to improve efficiency and productivity.Key Responsibilities:Provide high-level administrative support to the CFOO and other executive leaders as needed.Manage a heavy and highly dynamic Outlook calendar, often involving last-minute meeting requests, schedule changes, and shifting priorities.Proactively anticipate scheduling conflicts, protect executive time, and identify solutions before issues arise.Coordinate meeting logistics, prepare materials, track action items, and support executive follow-up activities.Assist with special projects, operational initiatives, and occasional finance-related administrative support, including spreadsheet management.Coordinate complex domestic and international travel arrangements, detailed itineraries, and travel logistics (visa requirements, etc.)Manage executive expense reporting and reimbursements through Concur.Serve as an administrative liaison between executive leadership and the Certification Board.Coordinate scheduling, meeting logistics, meeting materials, and note-taking for approximately four Certification Board meetings annually.Provide periodic in-office support in Boston, including meeting coordination, mail handling, document management, and administrative tasks.Support executive team meetings, leadership retreats, board meetings, and organizational events.