Downtown Law Firm
About the Role
Conference Services Coordinator - Downtown Contract- Temp to Perm
Hours - 12-8pm
Responsibilities
Greet all clients and visitors of the Firm. Print out visitor badges and announce visitors. Ensure all incoming calls from clients and attorneys are answered promptly. Set up conference calls with teleconferencing vendor and send email confirmations upon proofing to host. Handle meeting room bookings, utilizing the reservation system. Confirm conference room meetings via email and follow up as necessary prior to the meeting or event to ensure details are accurate. Communicate requests to the appropriate internal support departments such as Food Service Maintenance & Service and Media. Coordinate with building management. Perform floor checks and ensure rooms are setup correctly with proper equipment and amenities, prior to the start of meetings. Additional tasks may be assigned. Communicate with stakeholders in a professional manner.
Qualifications
Candidate must be professional and service-oriented, collegial and able to work effectively with attorneys, staff and vendors at all professional levels. Excellent communication skills, both verbal and written. Strong attention to detail, organizational, time management, and prioritization skills. Team player with the ability to also work independently, meet multiple deadlines and respond well to change. Ability to maintain a professional and composed demeanor at all times. Flexibility to work overtime, including evenings and occasional weekends. Availability for Holiday and on-call coverage on a rotating basis. Some light lifting (20-30 pounds) may be involved.
Education and/or Experience
High School diploma or equivalent required, some college a plus.
3-5 years Receptionist, Hotel Concierge, Airline, or other client/customer service industry experience required.
Law Firm experience a plus.
Proficient with Microsoft Outlook, Word and Excel.
Have some knowledge of Audio and Visual equipment.
Ability to operate a switchboard (or multi-line system) a plus.
Conference Coordinator/Reception in new york at Unknown Company
This position is listed as contract and onsite.