Company Route Administrative Assistant

Admin AssistantReporting directly to the Company Local Purveyor, Admin Assistant will perform routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordination of corporate scheduling requests for training. He/she must be able to work with minimal supervision, be highly self-motivated, and display professional maturity when dealing with company-related materials. He/she must possess a demonstrated ability to manage and balance workloads and prioritize tasks and projects in a fast-paced environment while handling multiple and competing priorities.Essential Duties and ResponsibilitiesCoordinating and communicating schedule requests from the corporate officeAR/AP ReconciliationCheck depositsTimekeeping and adjustmentsTeam expense reports and submissionsThird-party auditing software tracking/compliance for daily operations, specifically GoSpotCheckMaintaining a calendar of events for route operationsAssisting with a schedule of the route purveyorInventory office supplies, haberdashery orderingOrganizing invoices, expense reports, vendor information, etc.Printing/Ordering program materials for customers/team as needed, for ship or pick upAssisting in organizing team and store communications on bi-weekly initiativesSending/receiving mailResearching new customersResearching professional services/vendors to solicit quotes and informationBasic functionality with limited access to XtremeEducation and ExperienceHigh School diploma plus additional specialized training in general administrative practices.One (1) to three (3) years related experience.Must be proficient in MS Office applications, specifically Word and Excel, and knowledge of PowerPoint applications.Strong communication and customer service skills.Ability to use a printer/scanner with proficiencyPolite and pleasant communication with customers and teams via phone and emailStrong organizational skills, with physical files and digital contentProcess-orientedDiscretion of sensitive information being processed with the team and customersAbility to work independently and as a teamEffective time management