Commercial Escrow Assistant

Commercial Escrow AssistantAt Title Resource Network, we help build vibrant communities, one closing at a time. Behind every successful real estate transaction is a team committed to accuracy, service, and trust. We take pride in helping buyers, sellers, lenders, attorneys, and real estate professionals move transactions forward smoothly and confidently.

We are a collaborative team that values reliability, attention to detail, continuous learning, and people who enjoy supporting complex processes behind the scenes.About the RoleThe Commercial Escrow Assistant is responsible for opening and managing new escrow files, preparing settlement statements, reviewing title commitments, and gathering documentation required for commercial real estate transactions. This role serves as a key point of contact between lenders, brokers, attorneys, buyers, and sellers to coordinate title and escrow requirements throughout the closing process. Additionally, the position tracks earnest money deposits and transaction funds, balances funding with relevant parties, and processes monetary disbursements for commercial real estate transactions.What You'll DoFile Setup & Title ReviewOpen new escrow files and input dataRead title commitments and process the requirements on title commitmentsPrepare draft closing statementsGather required legal documentsPrepare and organize documentation for real estate transactionsFunds & DisbursementsTrack earnest money deposits and transaction fundsBalance funding and disburse transaction fundsMonitor and process funding disbursements for construction projectsFacilitate the closing of transactions as neededCommunication & CollaborationCommunicate with lenders, brokers, attorneys, buyers, and sellers for required title and escrow itemsAnswer basic questions about the closing processAssist with other tasks/projects as neededRequirementsWhat You BringHigh school diploma or equivalentStrong attention to detail and analytical skillsExcellent organizational and time-management abilitiesEffective written and verbal communication skillsAbility to work independently and collaboratively within a team environmentProficiency with Microsoft Office Suite (Word, Excel, Outlook)Reliable transportation for daily depositsAbility to successfully pass a background checkAdditional preferred qualifications:Associate or bachelor's degree in a related field5 years of related experienceExperience with loan documentation, construction draws, disbursements, or post-closing activitiesFamiliarity with lender portals and document management systemsWhat Makes Someone Successful in This RoleYou are highly organized and able to manage multiple priorities simultaneouslyYou enjoy working with detailed documentation and ensuring accuracyYou take pride in maintaining compliance and quality standardsYou communicate professionally and build positive relationships with lenders, brokers, attorneys, buyers, and sellersYou are dependable and follow through on commitmentsYou thrive in structured, process-driven environmentsYou enjoy supporting successful commercial real estate transactions behind the scenesWork Environment & ScheduleFull-time positionMonday-Friday schedulePrimarily office-based work with frequent computer useFrequent use of computer, phone, scanner, and standard office equipmentMust be able to lift up to 15 pounds at timesPrimarily sedentary work performed in an office settingWhat We OfferHealth insuranceDental insuranceVision insuranceHealth savings account (HSA)Flexible spending account (FSA)Disability insuranceLife insurance401(k) with company matchPaid time-offPaid holidaysLife insuranceEmployee assistance programEmployee referral programEmployee discounts