Coding Compliance SpecialistAt Virginia Garcia Memorial Health Center, we honor all members of our community and acknowledge the dignity of each person we serve. Our purpose is to provide high quality, comprehensive primary health care to the communities of Washington and Yamhill counties with a special emphasis on migrant and seasonal farm workers and a view to removing barriers to health care. We strive to provide an environment that welcomes and values the people we employ and serve.If you are unsure whether you meet all the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.Job Summary: The role of the Coding Compliance Specialist is to maintain organizational compliance with coding and medical record documentation.
The person holding this position is responsible for reviewing the coding of professional services records for compliance with CMS, AMA and certified coding standards. This position will conduct internal chart audits, encounter form reviews, assists with teaching providers and staff coding and reporting results. This position will support any third party billing staff in areas related to coding or collections.Essential Duties and Responsibilities:Ensure the medical claims are submitted accurately and in a timely manner by:Reviewing electronic health records to assign accurate ICD-10-CM and CPT/HCPCS codes based upon coding principles and official guidelines.Reviewing patient records documentation to ensure that services provided are accurate and meet guidelines.Monitoring billing performances to ensure optimal reimbursement while adhering to regulations prohibiting unbundling and other questionable practices; prepares periodic reports for clinical staff identifying unbilled charges due to inadequate documentation.Utilizing advanced knowledge of medical codes and coding procedures to assign and sequence appropriate diagnostic/procedure bulling coeds, in compliance with third party payer requirements.Interacting with patient care providers regarding billing and documentation policies, procedures and regulations; obtains clarification of conflicting or non-specific documentation.Monitoring external data sources to ensure receipt and analysis of all charges (EOBs).Reviewing and resolving the claim edit and charge review work queues.Assures compliance with all regulatory agencies and payer sources:Regular compliance auditing and monitoring payers.Creating reports of audit findings under the direction of the Billing Manager.Performing audits and analyses of payer denials; providing information on compliance issues arising from audits and formulates recommendations to providers regarding improving documentation practices.Assures that providers and support staff have an understanding of their responsibility for accuracy of patient registration and coding of encounters:Lead or assist in developing education programs for providers around coding.Researching inquiries from providers and patients about fees, reimbursements and denials.Acting as a liaison between the Lead Providers, members of senior leadership and the billing department:Work with OCHIN to remedy billing problems.Interacting with department heads and administrative staff regarding implementation of new codes and revision of charge documents.Ensuring the integrity of the HCPCS, CPT and ICD-10 codes are maintained in the electronic medical record (EMR).Maintains current coding credentials knowledge of State and Federal regulations applicable to coding by attending conferences, workshops and participating in OCHIN Billing Workgroups.Performs other duties as needed or assigned.Ability to handle protected health information in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).HIPAA Requirements: The Coding Compliance Specialist will have access to PHI in the course of his/her duties.
The Coding Compliance Specialist will use PHI to perform the essential functions of this position. The person holding this position is expected to comply with patient records policies and procedures such that patient date is handled in compliance with HIPAA, in a strictly confidential manner; protected from loss, tampering, destruction or unauthorized disclosure.Knowledge, Skills and Abilities Required:Knowledge of auditing concepts and principalsKnowledge of patient care charts and patient historiesAbility to analyze complex medical records and identify billable servicesAbility to maintain quality and safety standardsKnowledge of current and developing issues and trend in medical coding procedure requirementsAdvance knowledge of medical coding procedures, systems, and regulatory issues within a specified area of medical specialtyKnowledge of anatomy and physiologyAnalytical and problem solving skillsAbility to gather data, compile information and prepare reportsKnowledge of medical terminologyKnowledge of ICD-9CM, ICD-10CM, and CPT-4 codingAbility to clearing communicate medical information to professional practitioners and/or the general publicDemonstrated ability to work effectively in a team environmentHigh level of accuracy with numbers and data, which will become patient recordsExcellent interpersonal, oral, non-verbal and written communication skillsMicrosoft office suite including Microsoft Word, Excel, PowerPoint and database softwareCommitment and alignment to Virginia Garcia's mission, vision and valuesBilingual/bicultural proficiency (Spanish/English spoken and written) desirableEducation and Experience Required:High School Diploma or GED and certificate of successful completion of a coding exam is required.Certification procedural coder (CPC, CPC-H, CCS, CCSP), accredited records technician (ART) or as a registered health information technician (RHIT).Minimum of one year of experience working with Electronic Health Record and specialty coding.At least two years' experience directly related to the duties and responsibilities specified in the job description.Additional education and training is desirable with two year medical office experience and training.Billing experience and chart auditing experience preferred.Community health experience desirable.Valid Oregon driver's license, reliable transportation, safe driving record and insurance coverage required.Behavioral Competencies:AccountabilityRole model VG's mission, vision, and shared valuesCustomer-FocusListen to the voice of the customer and strive to delight them by exceeding their expectationsTeamworkIf someone needs help, help themInitiativeBe innovative, apply fresh ideas, and continuously improve how you do your workConfidentialityMaintain strict confidentiality and respect the privacy of othersEthicalDemonstrate integrity, honesty, and stewardship in all encounters at workRespectDemonstrate consideration and appreciation for co-workers and patientsCommunicationDemonstrate the ability to convey thoughts and ideas as well as understand perspective of othersPhysical Requirements:Standing: 10%Walking: 10%Sitting: 75%Reaching/stooping/bending: 5%Must be able to lift/carry up to 25 lbs.Computer usage: 75%Travel: Occasional travel to clinics and migrant worker camps.Working Environment/Physical Hazards:Work in a well-lighted, ventilated environmentNo exposure to blood borne pathogens or hazardous chemicalsMust be able to handle fast paced work environment with multiple time-sensitive competing demands.Equipment Used:ComputerTelephoneFax/copier/scanImmunization: Staff members must meet immunization requirements as stated in VGMHC's immunization policy and state and federal guidelines.Job descriptions represent a general outline of