Clinical Operations - Administrative Assistant (72755) - Success, NY

Clinical Operations - Administrative AssistantLocation: Success, NYHours: 5 Days A Week 9:00am - 5:00pmPosition Overview: The Administrative Assistant is responsible for the following:Key Responsibilities (including but not limited to the following):Provides any and all administrative support to the Senior Director.Clerical and office support duties include:Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate partyClerical duties including filing and maintain recordsReceives, greets, and directs guests and customers, in person or via telephoneManages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external partiesPrepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentationsUtilizes technology, including specialized software as applicable, to maximize productivityPerforms word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reportsDevelops and maintains electronic files as necessaryAnticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential informationPrioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely mannerExhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external partiesOther duties as assignedEducation and Experience Requirements:Four-year degree from an accredited institution requiredPrevious administrative, clerical, or secretarial experience preferredProficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)