Clerk of the Board

OAKLAND HOUSING AUTHORITY

Clerk OF The Board

SALARY: $4,466.38 - $5,179.64 / Biweekly

$116,125.88 - $134,670.64 / Annually

CLOSING DATE AND TIME: Wednesday, October 21st, 2026, by 8:59 PM PST

DEFINITION

The Clerk of the Board facilitates and manages the day-to-day administrative affairs of the Executive Office; and plans, directs, may assist with the activity coordination of subordinate administrative staff and provides complex, highly responsible administrative support to the Board of Commissioners and related affiliate boards. The Clerk of the Board provides overall support to the Executive Director and on behalf of the Executive Director support the Board of Commissioners for the meeting operations and meeting the requirements designated by the Agency Bylaws and California regulations.

ESSENTIAL FUNCTIONS

• May assist with assigning, supervising, and reviewing the work performance and product of subordinate staff, including the administrative assistant and temporary staff;
• Establishing goals and deadlines and successfully achieving desired outcomes for the department; and
• Providing leadership and staff direction to ensure high-performance, a customer service-oriented environment that supports the Agency’s mission; and
• Creating and managing initiatives and projects that further the Executive Office and Agency’s overall goals; and
• Developing, implementing, monitoring, and revising Executive Office policies, procedures, and standards; and
• Managing the Executive Office budget preparations and maintenance; and
• Identifying opportunities for cost savings, better efficiency, and other improvements; and
• Preparing, negotiating, analyzing, and reviewing contracts for equipment, supplies, materials, services, and products; and
• Managing vendor contracts, purchase orders, and payments for the Executive Office; and
• Conducting special studies, research, preparation of administrative reports, and other materials; and
• Serving as the Clerk of the Board and performing all operational duties related to supervising, coordinating, preparing, and posting the board meeting agenda and agenda packets; and
• Coordinating, attending, and facilitating Board meetings and project-related meetings as necessary and taking minutes of meetings as requested; and
• Acting as a liaison between the Board of Commissioners, government officials, and members of the public in response to inquiries; and
• Interacts and communicates effectively and professionally with high-level government officials, residents, Authority leadership, attorneys, auditors, vendors, and employees in all departments and divisions assigned;
• Managing the operations of the Authority’s records management, retention, and disposition policy and program in accordance with state and federal regulations, including maintaining legal compliance with required retention schedules for Board of Commissioners’ documents;
• Receives and monitors legal requests for public records;
• Researching Commission documents, historical information, and other information as needed; and
• Initiates follow-up procedures to ensure that projects are completed and deadlines met; follows up on actions authorized by the Board;
• Ensuring compliance with local, state, and federal laws pertaining to public records, statements of economic interest and Board member elections.

MARGINAL FUNCTIONS

Performs related duties and responsibilities, as required.

MINIMUM QUALIFICATIONS

Education and Experience

EDUCATION: A bachelor’s degree from an accredited university in business or public administration, communications, or a related field.

EXPERIENCE: Five (5) years of increasingly responsible executive-level administrative or secretarial experience. Two (2) years of experience working at a supervisory or lead level.

Experience in dealing with elected officials is highly desirable.

LICENSE/CERTIFICATE: Certified Municipal Clerk designation preferred. Possession of a valid California driver’s license as a condition of initial and continued employment in this classification. Additionally, must have and maintain an insurable driving record.

Bilingual in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.

Equivalent combination of education, training and experience will be considered.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

• The Brown Act, Public Records Act, and Freedom of Information Act, local ordinances, federal and state laws, rules and other legal requirements;
• Principles, problems and methods of public administration and records management;
• Office management principles; methods and procedures;
• Excellent inter-personal and team participation skills, oral and written communication skills;
• Internet research skills, and proficiency with Microsoft Office Suite (Microsoft Word, Outlook, OneNote, PowerPoint, Excel) agenda-management software such as Granicus, Visio, DocuSign, and tele- and video conference programs, i.e. Zoom.

ABILITY TO:

• Supervise staff; prepare Agency Board agenda packets;
• Analyze and interpret complex legal documents;
• Reason logically and analyze problems of organization and management;
• Analyze administrative problems;
• Independently carry out assignments without detailed instructions;
• Communicate effectively, both orally and in writing (or with audio and visual capacities);
• Operate a computer and standard business software; and maintain confidentiality.

ADDITIONAL INFORMATION FOR APPLICANTS

Thank you for your interest in employment at the Oakland Housing Authority.

All applications and resumes will be carefully screened. Those applicants whose education and experience most closely match the requirements of the position will be invited to compete in the examination process. Candidates who compete successfully in this examination will have their names placed on a List of Qualifiers. An appointment will be made from the List. For some positions, an experience/training rating and/or written evaluation of candidates will be used in lieu of the oral examination. The names of the highest-ranking candidates will be placed on the List of Qualifiers, and the final selection will be made from this List. College degrees or units required for the position will be verified prior to final appointment. If this information cannot be verified for a candidate, the candidate's name will not be placed on the List of Qualifiers. All appointments are subject to the approval of the Executive Director.

All prospective employees must pass a physical examination and drug screening by an Authority-designated physician. A pre-employment criminal history background check will also be conducted for all positions. For positions requiring use of an Authority vehicle, candidates' driving records will be checked prior to appointment. To be eligible for appointment, each candidate must possess a valid California Class C driver's license and a driving record acceptable to the Authority's insurer. All prospective employees must also provide proof of American citizenship, or legal resident status and the legal right to work in the United States.

Prior to becoming permanent, new employees must successfully pass a probationary period.