High School Attendance Clerk
Reports to: Campus Principal
Pay Grade: S03B
Dept./School: OHS & PHS
Days: 197
Supervises:
Primary Purpose
To keep accurate records of student attendance and to work with students, parents and their needs and maintain a Texas Education Agency mandate of 94% attendance for all students.
Qualifications
Education/Certification:
- High School Diploma or Equivalency.
Special Knowledge Skills:
Experience:
Major Responsibilities and Duties
- Prepare all attendance reports-daily, weekly, six weeks attendance balance reports.
- Principal's term report (yearly); train and supervise PBX operators.
- Record messages from parents or legal guardians concerning student absences.
- Contact parents of absent students.
- Make parent-teacher conference appointments.
- Check and record one period absences on summary sheet through campus procedures.
- Determine whether absence is excused or unexcused and note for computer.
- File attendance folders at end of each period; work with social worker and community liaison concerning students with poor attendance record.
- Prepare summons for social worker.
- Provide assistance to parents and students as needed.
- Accept and be responsible for delivery of personal belongings brought to students by parents.
- Monitor and initiate credit appeal procedures with the grade level principal's assistance on student who have exceeded Texas Compulsory Attendance Requirements.
- Make assignment requests for students who have permission to leave medication at school in a safe and locked space.
- Call parents of ill or injured students.
- Administer first aid and summon nurse as needed.
- Maintain current demographic information on Student Information Cards.
- Enter daily attendance functions into the computer, file and store summaries.
- Check six weeks reports as returned by data processing department-reconcile with daily attendance reports.
- Perform other duties as assigned.
- Verify one period absences and provide a daily attendance summary of unaccounted absences to grade level principals.
- Maintain and operate "calling master" at end of work day for computer generated phone calls to parent's phone numbers listed on the Student Information Card.
- Assist grade level principal in monitoring student violations of Texas Family Code Section 51.03 and prepare the warning letter process for parents and students.
- Assist the registrar and social worker in tracking students who have withdrawn but have not enrolled in another public school as per the Leaver Code System.
- Assume other duties and responsibilities as assigned by the Campus Principal.