Clerical/Receptionist/Adm. Asst. Substitute

Clerical Secretary/ReceptionistAnswer phones and direct calls accordingly; greet visitors and answer their questions and concerns; provide secretarial supportEnsure safety of studentsIssue appropriate passes to students, staff and seniorsPerform duties of receptionist by answering telephone, recording appropriate messages, sorting/distributing mail and greeting visitorsOperate and maintain all office equipment including copier, fax machine and computerAssist in the maintenance of the uniform filing system for all information and other pertinent dataHandle routine correspondence independentlyInput information into and retrieve information from computerMake contacts with the public with tact and diplomacyMaintain respect at all times for confidential information, e.g., custodial papers, IEP's, birth certificates, grades, medications and health restrictions, court documents and papersInteract in a positive manner with staff, students and parentsPromote good public relations by personal appearance, attitude and conversationPrepare and maintain all files for the PrincipalPrepare and maintain all pertinent information and update all busing formsPerform other duties as assigned by the Principal/AdministratorPrepare correspondence and other typing duties as directedProvide an accurate accounting for all monies receivedPerform other duties as assigned by the PrincipalRespond to routine questions and requests in an appropriate mannerServe as a role model for studentsOpen and sort mailPerform bulk mailingAbility to type at least 40 words per minuteAbility to work effectively with othersAbility to communicate ideas and directives clearly and effectively both orally and in writingEffective, active listening skillsOrganizational and problem solving skillsAbility to generate correspondence independentlyAbility to operate office equipment, e.g., copier, faxComputer skillsAbility to utilize appropriate computer softwareAbility to prioritize and complete job assignments from multiple supervisorsAbility to communicate with all types of peopleComputer10-key adding machineVarious office machinesTypewriterFaxStamp machinePostal scalesCopierPrinterScanners-computer/flatbedTwo-way radioOccasional exposure to blood, bodily fluids and tissueOccasional interaction among unruly childrenFrequent repetitive hand motion, e.g., computer keyboard, typingFrequent interruption of duties by students, visitors, staff and/or telephoneOccasional overtime work if agreed onFrequent requirement to stand, walk, read and hearOccasional requirement to sit, stoop, kneel and crouchOccasional requirement to lift and carry up to a maximum of 20 pounds