- Serve as a trusted partner to the Co-Founder leading democracy programs, aligning priorities, meetings, and projects with broader goals
- Own and optimize a highly dynamic calendar and proactively manage competing demands
- Prepare agendas, briefing materials, and decision-making context
- Attend select meetings, capture decisions, track action items, and drive follow-through
- Track key initiatives, deliverables, workflows, deadlines, and communication flows
- Coordinate internal and external stakeholders and connect day-to-day tasks to broader priorities
- Draft communications, presentations, and other materials
- Liaise with internal and external partners while handling sensitive matters with discretion and confidentiality
- Support Forecast and SharePoint, organize files and documents, and serve as a first point of contact for technology issues
- Identify and implement improvements to systems, workflows, and efficiency
- Support special projects, events, and cross-functional initiatives
Requirements
- 7–9 years of total experience, including at least 3 years supporting senior executives, founders, or business leaders
- Must reside in the East Bay within approximately a 30-minute commute of Berkeley, CA
- Expertise in advanced calendar management and prioritization
- Strong project coordination and operations support experience
- Comfort managing technology tools and troubleshooting basic issues, including Forecast, SharePoint, and file/device organization
- Ability to partner with IT as needed
- Excellent communication and stakeholder management skills
- Proven ability to track and drive follow-through across multiple priorities
- Ability to synthesize meeting information and multiple sources into clear next steps and follow-up communications
- High level of discretion, judgment, and professionalism, including in an office setting
- Ability to thrive in ambiguity, adapt quickly to shifting priorities and schedules, and take initiative with minimal day-to-day direction
Core Competencies
Demonstrates expertise in advanced calendar management, project coordination, and stakeholder communication while maintaining discretion and professionalism. Proven ability to manage competing priorities and implement improvements in workflows and systems.
Highest-signal resume keywords
- Advanced Calendar Management
- Project Coordination
- Stakeholder Management
- Communication Skills
- Technology Troubleshooting
ATS Optimization Keywords
Soft Skills
- Discretion
- Judgment
- Professionalism
- Adaptability
- Initiative
Industry Keywords
- Executive Support
- Operations Support
- Workflow Optimization
- Meeting Synthesis
- Cross-Functional Initiatives
Tools & Technologies
- Forecast
- SharePoint