Catering Administrative Assistant

Catering Administrative AssistantFour Seasons is powered by our people. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. Since opening in 1928, our legendary property has been the preferred address for celebrities, royalty and the international elite — and it's easy to see why.

Job Description:The Catering Administrative Assistant is responsible for providing administrative support to the Catering and Conference Services Managers and Director(s) while being familiar with all aspects of the Catering and Sales planning process. Assist in the organizing of social events and act as a liaison with the Hotel's Department and Division Heads in planning internal Four Seasons meetings.In addition, the position requires that Hotel's Delphi system meets corporate standards and reporting compliance. Ensure that all departments are using Delphi (Rooms, Catering, Reservations, Accounting, Banquets) effectively.Excellent reading, writing and oral proficiency in the English language.Previous secretarial, hotel and/or related experience required.Prior word processing software experience required.The ability to follow proper payroll procedures.The ability to answer telephone and use the paging system according to Four Seasons' standards and act as a liaison between callers and the Catering Managers.The ability to type in a proficient manner to ensure a quality and timely product.The ability to type all daily catering correspondence in order of priority.The ability to efficiently utilize typewriters and computers to complete all correspondence (proposals, contracts, form letters, internal forms, etc.).The ability to process all mass and special mailings generated by the catering office or for related catering purposes.The ability to maintain all catering files in accordance with established procedures and standards.The ability to maintain a friendly, caring and helpful attitude with clients, as well as other hotel personnel.The ability to assist clients in the absence of a catering representative.The ability to assist in the preparation of reports as required by the Director of Catering.The ability to keep informed as to the daily hotel activities.The ability to copy, fax or mail any documents, files, proposals, prospectus or applications as needed.The ability to respond properly in any hotel emergency or safety situation.The ability to perform other tasks or projects as assigned by hotel management and staff.Preferred Qualifications and SkillsWe are looking for an individual who poses solid interpersonal and relationship-building skills to work with cross-functional teams.

Apply an ethical approach to influence the outcome of situations and serve as role model for others by demonstrating appropriate business conduct and ethical principles.Ability to read, write and speak English is required.This position involves Ability to work long and irregular hours, weekends, and evenings. Basic knowledge of audio-visual equipment and Internet technology - helpful.Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website -