Overview
We're hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President/COO), his Chief of Staff, and other senior leaders. You'll handle a mix of executive support, office coordination, and personal assistance—keeping calendars tight, logistics flawless, decks polished, and priorities moving. You're proactive, AI-fluent, and energized by variety. No task is too small, no detail too trivial.
Base pay range
$80,000.00/yr - $120,000.00/yr
Responsibilities
- Calendar & Travel Management - Own the President/COO's calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal)
- AI-First Admin - Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks
- Presentation-Ready Deliverables - Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions
- Office Coordination - Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics
- Cross-Team Support - Provide light support to other execs (travel booking, offsite planning, ad-hoc admin)
- Personal Assistance - Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics
Qualifications & Skills
- 2+ years of C-level executive support in a fast-paced, high-discretion environment
- OC-based and able to be on-site daily
- Highly organized, proactive, and unflappable under pressure
- Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint
- Fluent with Google Workspace and comfortable adopting AI-first workflows
- Willing to work extended hours during peak periods (launches, board prep, etc.)
- High EQ, sharp judgment, and absolute discretion with sensitive info
Nice-to-Haves
- Fintech or startup experience
- Bilingual (Spanish/Chinese/English)
- Light project management skills (Asana, Trello, etc.)
- Experience with basic bookkeeping or expense tracking
Tools You\'ll Use
- Google Workspace (Gmail, Calendar, Sheets, Slides) AI Tools - ChatGPT or equivalent
- Slack (you'll be a power user)
- Asana or Notion for light project tracking
- Gusto, Brex, or similar (for expenses)
Benefits
- Opportunities to grow within the company
- Generous compensation and employer paid benefits
- Annual wellness and professional development Stipend
- Perks of getting lots of clothing!
Compensation
The anticipated base salary range for this position is $90,000 to $120,000 in total compensation per year. The final offer may vary based on several factors, including the candidate\'s experience, skills, qualifications, and overall alignment with the role.
Job details
- Seniority level: Associate
- Employment type: Full-time
- Job function: Other
- Industries: IT Services and IT Consulting
C-Suite Executive Assistant in irvine at Unknown Company
- Typical pay
- $45,000–$72,556
For context, most administrative assistants earn between $45,000–$72,556 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as full time and able to be worked remotely.