Business Operations Specialist

Business Operations SpecialistThe Business Operations Specialist supports the mission of Victory Church by providing operational, HR, and financial coordination that helps the church run with excellence. This role strengthens systems, supports staff, and helps ensure resources and processes are managed with integrity, accuracy, and care.Experience and Knowledge Required:Proven track record of effective time managementStrong administrative, financial, and problem-solving abilitiesAbility to manage multiple projects and priorities effectivelyExperience with financial, HR, and operational systems (preferred: Sage Intacct, BambooHR, Microsoft 365, Bill.com, Pushpay)Exceptional organizational skills with strong attention to detail and follow-throughTeachable spirit, strong work ethic, and commitment to excellence3–5+ years of experience in HR, finance, or operations strongly preferredEssential Functions and Responsibilities:Support and execute HR systems, processes, and policies Process biweekly payroll and assist with payroll reporting (BambooHR / payroll system)Maintain accurate employee records, ensuring confidentiality and complianceAssist with onboarding and offboarding processes within HR systemsSupport recruiting efforts and staffing needsHelp implement HR policies, benefits, and accountability structuresConduct audits of HR records and ensure proper documentation is maintainedUpload retirement contributions (e.g., 403b) and support benefit-related reportingServe as the primary liaison between Victory Church and RKL (outsourced accounting partner) Coordinate with RKL on accounts payable, receivable, and day-to-day bookkeeping activityEnsure timely and accurate communication of invoices, documentation, and financial needsReview financial reports and assist in identifying discrepancies or follow-up itemsSupport the monthly close process in partnership with RKL and internal leadershipMaintain vendor documentation (W-9s, payment info, etc.) and provide to RKL as neededPartner with RKL to reconcile donations, deposits, and giving records (Pushpay)Utilize Microsoft 365 tools (Excel, Teams, SharePoint) for reporting, tracking, and workflow managementSupport the Offering Count Team and financial stewardship processesEnsure accuracy in processing weekly tithes and offeringsAssist with donor communication and giving recordsGroups (Expectation for All Staff)Lead at least one Group that is open for anyone to joinRegularly recruit and develop new Group LeadersAttributes:Love God, Love People, Pursue Excellence, Choose JoyFully aligned with the vision and mission of Victory ChurchHigh level of integrity, discretion, and confidentialityStrong attention to detail with a systems-oriented mindsetAbility to handle sensitive situations with wisdom and careServant-hearted, proactive, and solution-focusedPhysical Demands:WalkingStandingSittingLift up to 30 pounds