Business Office Coordinator

Business Office CoordinatorUnder the supervision of the Director of Network 7, the Business Office Coordinator is responsible for overseeing administrative and operational business tasks to ensure that all office processes run smoothly and efficiently. This role requires the maintaining of all financial initiatives of the office, ensuring that all transportation operations run smoothly and safely, and maintaining all office records in an organized and accurate way. Strong organizational, multi-tasking, and effective communication skills are critical for this role.

In addition to ensuring that the financial incentives are executed effectively, this position will include the usage of Microsoft Office and other computer tools that help aid in organizing office documentation.Pay: $42,000-$47,000Hours: 8:30am-5pm Monday through FridayLocation: Des Plaines, ILReports To: Network DirectorNetwork or Department: Network 7Essential FunctionsFinancial TasksAssist the broader Business Office department in regards to handling Client Collective accounts.Maintaining the purchasing card system and overseeing monthly reconciliation and receipt collection.Provide quality oversight of several systems including purchasing/Home Depot credit card usage, SNAP card benefits, and fuel card statements.Maintain Network Petty Cash Account including the checkbook, distribution of petty cash requests and distribution of Cookie Jar Loans.Maintaining DHS and SSA benefits, including Medicaid, SNAP and SSI/SSDI, for people supported in our residential programReporting and ComplianceAssist with annual tax filing for clients.Communicate with DHS to provide monthly wage-earning reports for client employment.Ensure that all documentation is accurate and upholds Trinity Services' mission, values, and operational needs.Administrative SupportManage vehicle fleet for the department and ensure scheduled maintenance, safety inspections, user tracking and accident processing, paperwork and follow-up.Greeting applicants in a professional and friendly mannerSkills and AbilitiesComprehensive understanding of Microsoft Office and common computer programs and functions.Strong commitment to supporting people with developmental and intellectual disabilities.Ability to maintain confidential information in a trusted and ethical manner.Effective critical thinking and problem-solving abilities.Excellent verbal and written communication skills.Strong organizational and time management skills.Excellent multi-tasking skillsPhysical DemandsBe able to lift over 40 pounds from floor to waist unassistedBe able to push and pull 75 poundsBe able to complete deep knee squatsBe able to push wheelchairs up to 200 poundsRemain in a stationary position, often standing or sitting for prolonged periodsOperate motor vehiclesWhile performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipmentPhysical activities that could be used include: driving, balancing, pulling, pushing, standing, climbing, grasping, stooping, crouching, crawling, kneeling, reaching, lifting, and repetitive motion.QualificationsHigh school diplomaPreferred understanding of basic accounting principlesPreferred prior experience with managing benefits such as Medicaid or Supplemental Security Income (SSI)Prior experience in an administrative or office setting strongly preferredFamiliarity with scheduling, filing systems, and billing support processesEagerness to contribute and go above and beyond in support of the teamOptional: Bachelor's degree related to financingBenefitsHealth, Vision, Dental, and Life insuranceEducational AssistancePaid time offSick timePaid HolidaysPersonal TimePotential Year-End BonusFinancial Assistance Program (Cookie Jar)Employee Referral Program (Bounty Bucks)Classification: ExemptDisclaimer: Duties and responsibilities may change, and new ones may be assigned at any time with or without notice. This job description does not constitute a contract of employment.Statement: Trinity Services, Inc. is an equal opportunity employer.

In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Trinity Services, Inc. prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender, age, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.

Trinity Services, Inc. conforms to the spirit as well as to the letter of all applicable laws and regulations.