Business Office Coordinator (CIV)

Business Office CoordinatorCivitas Senior Living is seeking a Business Office Coordinator to support our Regional Business Office Manager (RBOM) team. This role is ideal for someone who is organized, detail-oriented, and interested in growing their skills in administrative, billing, payroll, and business office support. The Business Office Coordinator helps keep daily processes moving by supporting data entry, document management, onboarding coordination, invoice and payment support, reporting, shared inbox follow-up, and general administrative tasks for multiple senior living communities.

This role supports the broader RBOM function, which manages key financial and administrative processes for assigned communities.ResponsibilitiesProvide administrative support to the admin and accounting teamPerform high-volume data entry and maintain accurate recordsAssist with billing, invoice, vendor, and payroll-related documentationHelp track onboarding paperwork, background check steps, and personnel file itemsMonitor shared inboxes and route requests to the appropriate team membersPull routine reports and update spreadsheets and tracking logsMaintain organized electronic files and support follow-up on open itemsQualificationsHigh school diploma or equivalent requiredAdministrative, clerical, customer service, or data entry experience preferredStrong attention to detail and organizational skillsAbility to manage multiple tasks and meet deadlinesProficiency with Microsoft Office, especially Excel, Word, and OutlookAbility to maintain confidentiality and work well as part of a teamPay Status: Hourly, Non-ExemptWhy Join Civitas Senior Living? Join a growing team that supports communities serving older adults. This is a great opportunity for someone looking to build experience in business office operations and contribute to work that supports residents, families, and community teams.