Business/Administrative Associate I

Pediatrics Business/Administrative AssociateThis position manages advanced business responsibilities for the Department of Pediatrics, budget development and assists in strategic fiscal planning. The Business/Administrative Associate executes business operations including but not limited to contracting, generation and distribution of financial & productivity reports, data analysis and providing business insights serving as a resource. The position works under the general supervision of the Pediatrics Director of Administrative Operations.Duties & Responsibilities:Provides specialized analysis, input, review and reporting within the Department of Pediatrics with all contracts, but primarily in the area of the Physician Service Agreement.

Updates PSA exhibits while investigating deviations from the budget.Assists in monthly/quarterly reconciliations. Manages approved modifications to the PSA.Recommends and implements changes to the PSA and pediatrics financials.Collects data to organize and compute annual PSA Performance/Incentive plan.Acts as a technical and administrative resource; represents a unit(s) at various meetings, conferences, and/or on committees.Perform other related duties and participate in special projects as assigned.Department Financials/Fiscal Operations.Prepares and analyzes monthly summary reports for all Sections including productivity reporting.Prepares and presents an anticipated annual budget, monitors all expenses and ensure appropriate account utilization. Partners with the Senior Research Specialist for post award financial analysis, purchasing for grants and post award monitoring.Monitors balances of all pediatric funds and identifies financial issues as well as provide corrective recommendations to management.Submits monthly variable compensation to payroll.Oversees all pediatric contracts including funds and no funds agreements.Submits all required information to generate new contracts/renewals.Ensures contracts and all invoices are receiving payment.Ensures compliance with all contracts and coverage.Submit data for invoicing of all contracts.Submit/monitor invoices/purchase orders.Assists with planning of events.

Collaborates with the Director of Administrative Operations & Fiscal affairs to answer departmental questions related to data, financials, and business operations and serve as a technical resource. Assists in the development of departmental operational procedures then shares, trains, and implement change.Minimum Qualifications:Bachelor's degree in business administration, management, or a field related to the position.Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.Preferred Qualifications:Grant financial oversite experience preferred.

Healthcare financial/productivity reporting experience preferred.