Job TitleWork closely with Sales Department, Office Manager, and F&I Manager to provide support and ensure prompt delivery of equipment for Bruckner clients. Responsible for daily input of equipment deals to include the titling process, securing liens, and processing extended warranty.Essential Duties & Responsibilities:DailyAssist OM and Sales with stock number request for Amarillo per procedureAssist with Request payoffs of trades from Amarillo per procedureVerify accuracy of deal sheet including OEM billing, additional sales assistance, FRET (If FRET exempt that we have proper exemption forms on file and included with each truck deal), license feesObtain lien information from F& I Manager with the approval terms, finance institution, estimated delivery date or call outside lien holder to verify titling and lien informationInput into CDK using delivery date per salesman's email noting the CDK Deal Number on the truck folder.Provide F & I Manager invoice, title application and front of MSO or title for loan documents preparation.Obtain registration and license plates or print e-tag for deliveryPrint all delivery paperwork including extended warranty forms, make copies for customer (stamp copy), place all delivery documents to be signed in delivery folder with extra keys, e-tag or license plate and staple business card of salesman and F& I Manager to folder. (sales may not want copies and will make customer a copy of all signed docs)Work with salesman and F & I Manager to handle the signing of all delivery paperwork and loan documentsObtain copies of all executed loan documents and insurance applications from F & I Manager to be placed in equipment folder per checklistFinalize all delivered units daily by posting and printing in AmarilloRDN or Warranty deliver the new Macks and Volvos or perform used truck warranty transfer on used Mack, mail trailer warranty forms, etc.
as soon as trucks have deliveredProcess all extended warranty forms for Mack, Volvo, Allision, Eaton, etc. immediately upon delivery. Be sure either to input or have the A/P person input into Bruckner's payable systemFile invoices, body builders regarding equipment in foldersOrganize truck folder per procedureInput names and sold dates for your location from emails sent to sales group of units sold.
Also delete names of deals lostWeeklyReconcile new and used vehicle receivable and contracts in transit, also reconcile ASA, deposit and warranty schedule.Email BRINV, and all schedules to GM, OM and all sales employee by 2pm every Friday for Monday sales meeting.Attend Monday morning sales meeting to find which units to deliver during week and any new updates on policy and procedures.Help if needed to Print unit inventory for salesmen to update; make changes in ADP on unit inventory on Friday by 4PM – sold names and delivery datesPrint updated unit inventory after 4PM on Friday and make copies for sales and F & I for Monday morning sales meetingEmail Corporate every Friday the schedule notes have been added. List each schedule you added notes to.MonthlyReconciliation of vehicle receivable and contracts in transit, ASA, deposit and warranty schedules.All deals for month end to be posted and printed in AMA prior to 10am on the 1st working day of each month.Assist Office Manager with Physical unit inventory report and submittal to CorporateAssist Office Manager with Dealer Inventory Tax report to be submitted to Tax Office before 10th of each monthJob RequirementsEducational RequirementsHigh School DiplomaWork ExperienceMinimum two years titling experience and experience in customer service.Mathematical Skills & Reasoning AbilityShould be able to read computer-generated reports, office reports, invoices, etc.Should be able to compute numbers manually, or by use of calculator, or computer.Required to operate computer terminals with keyboard and mouse, 10-key calculator, fax machine, and other various office equipment.Must be able to use communicative skills to interact with customers, vendors, and co-workers in a positive and constructive manner.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.