Broker Services Coordinator

We are seeking a highly organized, proactive, and detail-oriented Brokerage Team Operations Coordinator to support our commercial real estate brokerage team. This role is ideal for someone who enjoys managing multiple projects, thrives in a fast-paced environment, and wants to build a career in commercial real estate. This is an IN OFFICE position.

RESPONSIBILITIES & DUTIES

This role's primary responsibility will be Contract Data Entry, Review and Agent Assistance as needed

• AIR documents

• Letter of Intent

• Listing and purchase agreements

• Leases, and addendums

• Letters, offers and counter offers

• Proposals

• Market Reports

• Mailers and labels

ADMINISTRATIVE

• DocuSign: Prepare and send documents for electronic signature

• Database entry into Commercial Real Estate software

• Update various websites with current brochures/listings

• Answer and direct phone calls

• Back-up to mail: stamping, distribution, and overnight mail/packages

• Back-up to inventory of office and kitchen supplies

• Back-up to stocking office and kitchen supplies

QUALIFICATION

• Highly organized with exceptional attention to detail.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Self-motivated, proactive, and able to work both independently and collaboratively.

• Proficiency with Microsoft Office Suite/Adobe Suite

• Experience with CRM platforms is preferred.

• Experience with CoStar, LoopNet, or commercial real estate is a plus, but not required.

SUCCESS FACTORS

• A minimum of 3 years’ Administrative Assistant experience is required.

Commercial real estate experience preferred.

• Proficient with Microsoft Office and Adobe Suites.

• Precise attention to detail with a commitment to accuracy.

• Ability to stay organized and multi-task efficiently.

• Effective time management; maximizes productivity.

• Flexibility is required as job responsibilities may occasionally shift.

• Strong and effective communication skills.

• Can-do, positive attitude and mindset to help create a collaborative and supportive culture.

• Ability to function well in a fast-paced environment, both independently and within a team environment.

• Confront challenges with a solution-based thought process.

• Ability and willingness to learn new technology systems and skills.

Salary commensurate to experience

We offer Medical/Vision/EE Dental/Simple IRA 10 days vacation year one and most Federal Holidays