Bookkeeper

BookkeeperThe Bookkeeper fulfills the mission of the school by assisting the principal regarding the fiscal matters of the school, maintaining the bookkeeping, maintaining FACTS accounts, assisting parents with financial aid applications, assisting in the preparation of the budget, compiling reports for the principal and various committees, and advising the principal concerning other financial matters. This position reports to and is evaluated by the principal.Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ's mission present and enduring in the schools.

In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities.Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.Essential DutiesSupports and upholds the philosophy of Catholic education and the mission of the schoolActs as a witness to Gospel values by modeling the teachings of the Catholic ChurchSupports and adheres to the Code of Conduct and policies and procedures of the school and DioceseMaintains confidentiality regarding school mattersPrepares monthly financial statements for the school's operations, the Endowment, parent association, and clubsMaintains records and communication to support the Treasurer of the Board, the Development Office, business and finance councils, and outside CPAServes as contact for employees regarding enrollment, information, deductions, direct deposit program, insurance, and retirementProcesses and executes accounts payable and receivablePrepares and submits quarterly sales tax reportReconciles all accounts and performs end-of-year close-outsPerforms budget analysis and keeps the Principal informed of budget trends, reviewing before each Board meetingPrepares quarterly and annual payroll reportsPrepares payroll and payroll tax depositsSupports the billing of tuition and the tuition assistanceCommunicates effectively within the school communityMeets staff development guidelines as set forth by the Diocese/local administrationDemonstrates professionalism in conduct, demeanor, and work habitsMaintains a work schedule that maximizes availability to the school, students and staffCollaborates with peers to enhance the work environment and support planningOversees office equipment placed throughout the campusProvides assistance to the principal in the development of the annual budgetImplements management of funds and investments per the direction of the PrincipalMaintains appropriate filing system (paper and digital) including archiving requirements for payroll, accounts receivable, accounts payable, monthly financePrepares annual government survey for Diocese of AustinAttends and assists with school events when cash is involved and insures appropriate cash handling proceduresManages incidental billing for milk program, school supplies, and other family chargesSupports the school lunch program by handling cash depositsKnowledge, Skills, and AbilitiesKnowledge of the basic teachings of the Catholic ChurchAble to communicate effectively in both written and verbal formAble to work well with others in the school communitySkill in handling multiple tasks simultaneouslySkill in organizing and relating information in an understandable formatSkill in job appropriate technologySkill in critical thinking and planningMinimum QualificationsEducation:Bachelor's degreeExperience:Bookkeeping experience preferredCertifications and Training:Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 30 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.Working ConditionsRequired to work some nights and weekendsRequired to manage high to moderate levels of stressRequired to teach a minimum of a full school dayRequired to work in standard office and school conditionsAll employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.Texas is an "at-will" employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.Must hold a valid Texas driver's license.