Bookkeeper PositionAbacus Solutions Group is looking to hire a Bookkeeper in the Grasonville area.Position Overview:The Bookkeeper supports the financial operations across all active projects and entities. This role is responsible for accurate financial recording, billing, accounts payable, and job cost tracking — providing the timely, reliable data that allows leadership to manage profitability and cash flow effectively.This position does not make financial policy decisions or approve budgets. It plays a critical operational role in ensuring every dollar in and out is recorded accurately, coded to the correct project and cost category, and reported clearly to the General Managers and Project Managers.Core Responsibilities:Financial Recording & AccuracyEnter and code all vendor and subcontractor invoices accurately by project, division, and cost category to support actual-vs-estimate reportingMaintain accurate job cost records for ongoing budget tracking and post-project analysisSupport the creation and maintenance of actual-vs-estimate reports used to monitor project performanceEnsure all expenses are recorded in the correct entitySupport the monthly job cost review process with Project Managers and General ManagersBilling, Invoicing & CollectionsPrepare and issue all client invoices and progress billings in a timely and consistent mannerEnsure deposits, progress billings, and final invoices are issued according to contract termsTrack outstanding receivables and communicate proactively with General Managers regarding overdue balancesCoordinate with Project Managers on billing schedules, draw documentation, and required backupCoordinate draw requests with construction lenders and banks, including preparing required documentation and tracking draw approvals and fundingFollow up with clients on outstanding payments for change orders and draw billings, communicating professionally and escalating to General Managers as neededAccounts Payable & Vendor CoordinationProcess all vendor invoices and subcontractor bills promptly and accuratelyVerify invoices match approved purchase orders and scopes of work before processing paymentCoordinate payment schedules with the General ManagersMaintain organized, up-to-date vendor and subcontractor records across all entitiesAdministrative & Office SupportManage filing systems, administrative records, and document organizationSupport onboarding documentation and personnel file maintenanceServe as internal administrative support for Project Managers and General ManagersMaintain organized project files and records across all three entitiesProcess payroll accurately and on time across all entities, ensuring correct employee classifications, hours, and deductionsMonitor and maintain all business licenses, ensuring renewals are completed on time across all company entitiesTrack and renew all company vehicle insurance policies and vehicle registrations, maintaining up-to-date records for the fleetPrepare and file all 1099s annually for subcontractors and vendors, ensuring compliance with IRS requirements and timely distributionManage office supply ordering and general office procurement, maintaining adequate inventory and processing purchases in a timely mannerFinancial Reporting SupportPrepare financial summaries and reports for General Manager reviewSupport monthly and quarterly financial close processesAssist with audit preparation and compliance documentation as neededSupport accurate management of QuickBooks data across all company entitiesAssist in the ongoing evaluation and upgrade of accounting platforms as the company growsQualifications:Required10+ years of bookkeeping or accounting experience — construction or project-based industry strongly preferredProficiency in QuickBooks Online (required); experience with multi-entity accounting a plusStrong working knowledge of accounts payable, accounts receivable, and job costingProven experience with construction draw billing, progress billings, and contract-based invoicingFamiliarity with construction management systems and project cost coding workflowsComfortable working closely with an outside accounting firm/CPA — including sharing reports, providing documentation, and supporting year-end and audit processesHigh attention to detail — this role directly impacts project profitability reporting across multiple entitiesAbility to manage multiple projects, companies, and cost codes simultaneouslyStrong organizational and communication skillsProficient in Microsoft Office / Google Workspace (Excel or Sheets required)PreferredDirect experience in residential construction, home building, or design-buildExperience working across multiple company entities or divisionsAssociate's degree or higher in Accounting, Finance, or related field