Bookkeeper Position at PlaneSmart! Aviation and ClearStarPlaneSmart! Aviation is a Part 91/135 charter and aircraft management operator headquartered at Addison Airport in Addison, TX.
We provide aircraft management, on-demand charter, and aviation services to a range of clients across the region. ClearStar is our affiliated Part 145 operation — handling maintenance, repair, and overhaul alongside our flight operations. Together, the two entities form a full-service aviation group with a lean, capable team and a high standard for how work gets done.The RoleWe are hiring a full-time, in-house Bookkeeper to own the day-to-day financial operations across both PlaneSmart!
Aviation and ClearStar. You will be responsible for keeping the books clean, the invoices moving, and the monthly reporting on time — working directly under the President and in close coordination with our CPA. This is a hands-on, in-office role for someone who takes pride in accurate work and knows how to manage a financial workload across two related entities without letting things slip.ResponsibilitiesCore BookkeepingMaintain accurate books for both PlaneSmart!
Aviation and ClearStar as separate legal entitiesPerform all daily and weekly data entry — transactions, receipts, expenses, and vendor recordsReconcile bank and credit card accounts monthly across both entitiesManage intercompany accounting — allocations, shared costs, and keeping the two entity ledgers clean and properly separatedPrepare and deliver a monthly Profit & Loss statement and Balance Sheet to the President — on scheduleMaintain the Chart of Accounts structured to reflect aviation operational realities for a 135 and 145 operationAccounts Payable & ReceivableProcess vendor invoices and manage payment schedules for both companiesInvoice clients for charter trips, aircraft management fees, and maintenance work ordersParts invoicing for the ClearStar MRO operation — tracking parts purchased and received against work orders and ensuring accurate billing to customersMonitor accounts receivable aging and follow up on outstanding balancesManage vendor relationships and payment termsAviation-Specific AccountingAccurately categorize aviation expenditures — fuel, landing fees, pilot and crew expenses, hangar rent, insurance, and Part 135 and 145 compliance costsTrack and reconcile trip costs per charter leg — fuel, FBO fees, crew per diem, handling chargesMaintain aircraft maintenance reserve ledgers — logging accruals and reconciling against maintenance events as they occurSupport payroll data entry and timesheet processing, particularly for mechanics and flight crewSystems & ReportingOwn the bookkeeping software environment (QuickBooks) — keep it organized, accurate, and audit-readyIdentify process gaps and work with leadership to build more efficient workflowsMaintain organized digital records for all financial documents, contracts, and invoicesProduce clean, consistent monthly reporting that gives the President a clear picture of financial health across both entitiesWhat We're Looking ForMust-haves:Proven bookkeeping experience — QuickBooks (Online or Desktop), reconciliation, AP/AR, financial statement preparationExperience working under or alongside a CPA — you understand GAAP principles and know when to escalateAbility to manage books across multiple entities and keep intercompany transactions properly separatedDetail-oriented and organized — data entry accuracy is non-negotiable in this roleProactive communicator — you flag issues before they become problems and deliver without being chasedComfortable building and documenting processes, not just following themStrong pluses:Prior bookkeeping experience at an FBO, charter operator, Part 135 carrier, Part 145 MRO, or flight schoolFamiliarity with aviation-specific software (e.g., AvPay, Traxxall, or similar)Experience with parts invoicing and work order billing in a maintenance environmentExposure to aircraft depreciation schedules, maintenance reserve accounting, or charter trip cost reconciliationComfort using AI tools to improve workflows, automate checks, or build reporting templatesCompensation & StructureFull-time, in-house position based in Addison, TXReports directly to the President of PlaneSmart! AviationWorks in close coordination with the company CPACompetitive compensation commensurate with experienceTo ApplyPlease submit your resume along with a brief note describing your bookkeeping background and any experience in aviation or multi-entity accounting. Familiarity with the specific demands of a 135 or 145 operation is a plus and worth mentioning.