Bookkeeper and Administrative Assistant

Bookkeeper and Administrative AssistantBeacon Education is seeking a Bookkeeper and Administrative Assistant to provide accounting and administrative support to the Beacon Education leadership team. Through this work, the Bookkeeper and Administrative Assistant also supports the leadership and administrative teams at GLOW Academy and Spark Academy.

The role provides support across finance, human resources, admissions, and general operations. The ideal candidate is service-oriented, dependable, resourceful, and able to manage multiple priorities while maintaining a high level of accuracy and confidentiality.This role is primarily based on-site at Beacon Education's office, located on the campus of GLOW Academy (4100 Sunglow Drive, Wilmington, North Carolina). At times, this role will visit and work at Spark Academy. While occasional remote work may be considered, it is not a regular part of the role.Major ResponsibilitiesFinance & Administrative SupportManage shared finance and information inboxes and respond to inquiries as appropriatePrepare weekly accounts payable documentation for Beacon Education, GLOW Academy, and Spark AcademyCoordinate monthly credit card and purchase order reconciliations and supporting documentationSupport Finance Manager in weekly and monthly bookkeeping functions and tasksCoordinate sales tax reimbursement claims and related recordkeepingMaintain organized electronic and physical records and documentationSupport special projects and operational initiatives as assignedHuman Resources & OnboardingPrepare offer letters and onboarding documentation for new hiresCoordinate employee onboarding through BambooHR and other required systemsCommunicate onboarding requirements and deadlines to new employeesManage employment verification, background check, and new hire reporting processesProvide benefits enrollment information and support to eligible employeesMaintain employee files and HR records in accordance with organizational requirementsAssist with employee lifecycle administration, including personnel record maintenanceAdmissions & Outreach SupportRespond to routine admissions inquiries and direct questions to the appropriate staff member when neededRegister schools for community events and coordinate logisticsAssist with admissions-related communications, mailings, events, and other outreach activitiesProvide administrative support for receipt processing and expense trackingProvide administrative support for GLOW Academy's Summer Leadership Camp and other student programs, as neededSystems & OperationsManage and maintain access to various organizational systems and platformsPost employment opportunities and update career-related content on the school websiteSupport website updates and other operational communications as neededServe as a resource for staff seeking assistance with administrative processes and systemsMaintain confidentiality of employee, student, and organizational informationQualificationsBachelor's degree preferred; equivalent combination of education and experience consideredPrevious administrative, Finance, HR, operations, or office management experienceStrong organizational skills with the ability to prioritize multiple tasks and deadlinesExcellent written and verbal communication skillsHigh level of attention to detail and accuracyProficiency with Microsoft Office and Google WorkspaceExperience with HRIS, payroll, or accounting systems preferredAbility to handle sensitive and confidential information with discretionSuccessful completion of a required background check is a condition of employmentPossession of a valid TB test issued by the local county board of health or recognized medical authority is required for employmentPosition DetailsTITLE: Bookkeeper and Administrative AssistantREPORTS TO: CEO/PresidentSALARY: $40,000-$45,000BenefitsHealth insurance through the State Health Plan of North CarolinaEmployer-paid dental, long-term disability, and life insuranceAdditional voluntary benefits available at the employee's expenseAn industry-leading 401(k) program with employer matchEmployee-accrued paid sick, annual, and personal leaveDiscounted childcare for employee's dependents at Spark AcademyOrganizational OverviewAt Beacon Education, we are driven by the belief that a child's zip code should not determine their destiny. By ensuring equitable access to high quality education, we empower children and their families to close and even reverse the achievement and opportunity gaps. Beacon Education powers the Girls Leadership Academy of Wilmington (GLOW Academy), an all-girls public charter school, which opened its doors in 2016 with its first 6th-grade class of 100 girls. As of 2023, Beacon Education also powers Spark Academy, a state-of-the-art, Early Childhood Development Program designed to nurture all children Ages 6-weeks to 5 years old.