Booking Specialist, West Coast/Mountain (Part-Time)

Calm in the chaos. Every instructor, every event, handled.

About Goomi

We’re a corporate wellness platform serving 400+ employer clients nationwide, with in-person, virtual, and on-demand programs across six pillars of wellbeing. Our clients trust us with their people, so every instructor we send has to be professional, personable, and ready.

About the Role

You book our instructors, schedule them, support them on event day, and step in when plans change. It’s a part-time hourly role built around our events, with early and late coverage for the West (Pacific and Mountain time) . Our Recruiter finds and hires instructors, our Talent Operations Associate onboards them, and you take over once they’re cleared and ready to book.

What You’ll Do

• Be the go-to person: Meet new instructors, check in regularly, and answer their questions and calls
• Book and schedule: Match instructors to client events, confirm availability, send reminders 24-48 hours ahead, and share tech links and venue details
• You’ll save the day: Be reachable before 9am and after 5pm local for your region’s events, and find a qualified replacement fast when someone cancels
• Place speakers and staff health fairs: Read client briefs, match the right speakers to the right topics, and book at our standard rates
• Keep records clean: Maintain the instructor roster and event sheet in Monday.com so payroll is right the first time
• Close the loop with hiring: Tell the Recruiter where you need more talent, by city and skill

What You Bring

• Calm under pressure (when an instructor cancels at 7am, you fix it)
• A personality that makes instructors happy to hear from you
• Organization and reliability with schedules, confirmations, and details
• Good judgment on when to decide and when to escape
• Availability for early mornings and evenings, as needed
• Based in Pacific or Mountain time , so your region’s events fall inside your normal day
• Bonus: event coordination, group fitness or studio management, staffing, or scheduling experience

The Details

• Part-time, hourly, $30/hour, remote (U.S.)
• Hours follow the event workload, with more in peak season
• Strong performers may grow into more hours or full-time
• This role doesn’t include benefits while part-time
• Reports to our Senior Leadership team

What It’s Like Here

• Small team, big clients, real impact
• You’ll stretch beyond your title (and we’ll support you while you do)