Billing Specialist

Hybrid Schedule | Excellent Benefits | Career Growth Opportunity
$40,000 - $50,000

We're seeking a detail-oriented Billing Specialist to join a growing organization supporting large-scale engineering, construction, and infrastructure projects. This position plays a critical role in ensuring accurate project invoicing, maintaining contract compliance, and supporting the timely recognition of project revenue.

The ideal candidate has experience working in a project-based environment, enjoys collaborating with cross-functional teams, and takes pride in delivering accurate, client-focused billing services.

Key Responsibilities

• Coordinate all aspects of project billing, including project setup, invoice preparation, revisions, and project closeout billing
• Review contracts, purchase orders, amendments, and change orders to ensure billing aligns with client requirements and contractual terms
• Generate and distribute invoices according to project milestones, fee schedules, and customer-specific billing requirements
• Work closely with project managers to validate billable activity, labor charges, expenses, and supporting documentation
• Research and resolve billing discrepancies, rejected invoices, and client inquiries in a timely manner
• Maintain accurate project records, billing files, and supporting documentation for audit and compliance purposes
• Monitor unbilled revenue and assist in converting completed work into invoiced revenue
• Ensure invoicing deadlines are met and billing activity remains current across assigned projects
• Prepare billing reports and provide project financial information to management as requested
• Assist with month-end activities related to project invoicing and revenue recognition
• Support process improvement initiatives designed to streamline billing procedures and improve efficiency
• Partner with finance, operations, and project teams to ensure consistent billing practices across the organization

Qualifications

• Associate degree in Accounting, Business, Finance, or a related field preferred; equivalent experience will be considered
• 5+ years of billing, project accounting, or contract administration experience
• Experience working in project-based industries such as engineering, construction, infrastructure, architecture, consulting, or professional services
• Strong understanding of contract billing, project invoicing, and change order management
• Ability to interpret contracts and ensure compliance with customer billing requirements
• Proficiency with accounting software, ERP systems, and Microsoft Excel
• Strong attention to detail and commitment to accuracy
• Excellent organizational, communication, and problem-solving skills
• Ability to manage multiple projects and deadlines simultaneously

Preferred Experience

• Construction, engineering, or professional services billing experience
• High-volume billing environment exposure
• Knowledge of project accounting principles and revenue recognition practices
• Experience supporting multiple project managers, locations, or business units
• Background in shared services or centralized billing operations