The ideal candidate will have hands-on construction billing experience, including AIA billing, time and material (TM) billing, work orders, and invoicing. They should be highly organized, detail-oriented, and comfortable managing project billings, coordinating with Project Managers, and maintaining accurate financial documentation. Experience with Spectrum ERP, Textura, and Procore is a plus. A degree is not required if the candidate has the relevant experience.
Responsibilities
- Prepare monthly AIA, time and material (TM), and work order billings for assigned projects
- Prepare and process invoices, ensuring accuracy and timely submission
- Assist with change orders in the ERP system, verifying project scope and values
- Coordinate with Project Managers on schedules of values, change orders, and monthly progress billings
- Ensure lien waivers are collected and processed according to client requirements
- Maintain accounts receivable records and follow up on past-due invoices and collections
- Reconcile vendor invoices as needed
- Submit weekly and monthly billings through external portals such as Textura and Procore
- Work with Project Managers and field Foremen to verify time and material pricing
- Maintain accurate project files, contracts, change orders, and billing documentation
- Update project information in the ERP system and shared folders
- Provide timely billing and financial reports to Project Managers
- Collaborate with the Controller and Operations Managers on project accounting tasks
- Build and maintain positive relationships with internal teams, clients, and vendors
Qualifications
- Previous experience as a Billing Specialist or in a similar role required
- Construction billing experience required; must be able to work independently without extensive training
- Experience with AIA billing, time and material billing, work orders, and invoicing
- Knowledge of lien waivers, change orders, and project billing processes
- Experience with Spectrum ERP preferred
- Experience with external billing portals such as Textura and Procore is a plus
- Strong understanding of accounts receivable and collections
- Excellent organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to work independently and collaborate with Project Managers and accounting teams
- Public notary commission is a plus
- Degree is not required with relevant experience
- Comfortable working fully onsite, Monday through Friday, 8:00 AM–5:00 PM
- Compensation of $70,000–$90,000 annually, depending on experience
- Eligible for a performance-based bonus after one year of employment, based on company and individual performance
Billing Specialist in new york at Unknown Company
This position is listed as contract and onsite.