Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Advance Fleet Services is looking for a motivated and detail-oriented Billing Specialist to join our growing team.
Welcome to Advance Fleet Services, your premier fleet service provider and truck center. With decades of experience and a team of highly skilled technicians, Advance Fleet Services LLC offers employees the opportunity to build a rewarding and long-term career.
Job Summary
The Billing Specialist will perform specialized clerical and administrative duties related to office operations and heavy-duty truck and trailer repair billing. This role is responsible for supporting department managers and employees, assisting with daily office operations, and helping ensure accurate and timely customer billing.
The ideal candidate is highly organized, detail-oriented, professional, and capable of working in a fast-paced environment while maintaining accuracy and excellent customer service.
Job Responsibilities
Provide administrative support to the management team and service personnel
Ensure accurate and timely billing for completed repair orders and services
Prepare and send reports to managers as needed
Maintain billing records, files, and confidential business information
Utilize Microsoft Excel, Word, and Office 365 for daily tasks and reporting
Answer incoming calls, direct inquiries, and take accurate messages
Assist customers with billing questions and direct concerns to the appropriate personnel
Support daily office operations, including filing, mail distribution, and document management
Coordinate meetings, schedules, and prepare documents or handouts as needed
Assist with ordering office supplies and miscellaneous office errands
Maintain a clean, organized, and efficient office environment
Work closely with management to support a productive and cohesive office team
Required Skills & Qualifications:
Organizational Skills
Strong ability to manage tasks, schedules, and priorities efficiently
Ability to maintain accurate records and an organized work environment
Communication Skills
Excellent verbal and written communication skills
Ability to communicate professionally with staff, customers, and vendors
Problem Solving
Ability to identify issues and resolve them efficiently
Strong decision-making and critical-thinking skills
Time Management
Ability to prioritize responsibilities and meet deadlines in a fast-paced environment
Attention to Detail
Strong accuracy in reviewing billing information and maintaining records
Commitment to quality and precision in all tasks
Adaptability
Ability to manage changing priorities and unexpected challenges
Willingness to learn new systems, tools, and office procedures
Preferred Qualifications
3–5 years of billing or administrative office experience
Experience in the trucking, fleet, diesel repair, or automotive industry is a plus
Proficiency in Microsoft Office 365, Excel, and Word
Strong customer service skills
Why Work at Advance Fleet Services?
No matter what role you play, you are an important part of the Advance Fleet Services team.