Billing Specialist - 32575

Billing Specialist - 32575We are currently looking for a Full Time Billing Specialist to join our Family Assistance Business Office team located at the Douglas H. Johnston Building working.Summary: Assists the Business Manager in the operation of all billing processes and systems within Education for Child Development and Youth Services programs.Responsibilities:Provides first class customer service to both internal and external customers and responds to inquiries, compliments, and/or complaints with professionalism, courtesy, and efficiencyCompletes all training and development requirements and participates in continuing education opportunitiesWorks in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types - Maintains a clean, organized work area and ensures a safe environment - Maintains and promotes professionalism - Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics - Adheres to Chickasaw Nation dress code standardsMaintains knowledge of and follows all rules, regulations, policies and guidelines for assigned areaPerforms all other duties as assignedPerform detailed tasks and functions regarding billing to assure an accurate and timely flow of deposits and invoicesBills and maintains payment records for all revenue generating programs, including but not limited to the Child Development Centers, Sick Child Care, After School, School Age Summer/School Breaks, Martial Arts, and Chickasaw Youth Clubs at all program locationsReviews and sends monthly statements and weekly reminders to private pay accounts, in order to maintain current account statusPrepares cash deposits for courier pickup and all electronic check deposits to the appropriate account. Ensures that all deposit documentation is send to headquarters financeCompletes payroll forms accurately and obtaining signatures from payer, to ensure that the payroll deduction processes and the account maintains a current balanceCoordinate billing for participants of childcare assistance programs.

Prepare and submit appropriate documentation or forms for reimbursementCommunicate with parents/guardians regarding childcare billing and maintains an accurate record of correspondence. Keep open and positive communication with parents/guardiansReview past due inactive accounts and update information, as needed. Make contact with payers to arrange payment agreements, according to established policiesPrepare and mail payment summaries for a given period, or as requested to payers, to document payments made for child care services or other programsMaintains proper coordination will all relevant personnel with Treasury, Education and Youth Services to assure continuity and integrity of business functionsPrepares reports as needed or requestedCompetencies:Able to follow instructions, both written and oralAble to adhere to all scheduling and attendance requirementsAbility to maintain a high level of confidentiality in all mattersHonesty, truthfulness, reliability, accountabilityAble to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelinesKnowledge and understanding of First American populationsKnowledge of HACCP principles and ISO Quality management systemEstablishes professional working relationships as appropriateWorks well within a teamOrganizational and time-management abilitiesAble to verbally communicate in a professional and positive manner with other team members, departments, guests and managementSkills:Basic Computer skillsExperience:3 years directly related experienceEducation:Bachelors of ArtsCredentials:Pass general background checkStandard Driver's LicenseWorking Conditions:Works in an office settingPass pre-employment drug testSitting up to 75% of shiftStanding up to 25% of shiftWalking up to 25% of shiftMay work day shiftTraining:It is the responsibility of each employee to attend required training for their position or profession as determined by their line of support (LOS) or the leadership of the Chickasaw Nation.

It is the responsibility of those who supervise, manage or otherwise lead employees or teams to ensure each employee has access to and receives all required training.Mission, Vision & Core Values:Mission: To enhance the overall quality of life of the Chickasaw people. Vision: To be a nation of successful and united people with a strong cultural identity. Core Values: The Chickasaw People, Cultural Identity, Servant Leadership, Selflessness, Can Do Attitude, Perseverance, Stewardship, Trust and Respect, Loyalty, Honesty and Integrity, Teamwork