Billing Coordinator NYC (Hybrid, 3 Days Onsite/Week)Eight new openings are available for Billing Coordinators coming from corporate law environments, working with partners, and billing clients. MUST COME FROM TOP 50 (larger) law firms. Three days in midtown NYC office.
Experience with specific billing systems, 3E, Elite, or Aderant. The Billing Coordinator is responsible for compiling, managing, and executing attorney billing.
Responsibilities include:Compile and process a high volume of attorney bills to clients on a monthly basisReview and edit pre-bills in response to attorney and secretary requestsApply retainer/on-account funds as directed by attorney and as per Firm policyProcess write-offs following Firm policyExecute complex bills, such as multiple discounts by matter, split party billing, and prepare electronic bills in a timely mannerSubmit invoices electronically and assist in resolving issues that might ariseReview and verify accuracy of billing supporting documentation as requiredResearch and respond to internal and external inquiries regarding billing issues and problems in a timely mannerIdentify and resolve billing inaccuraciesCreate billing schedules and various other billing analyses as requiredEffectively interact and communicate with attorneys, secretaries, and clientsDistribute monthly partner reportsReview and update comments for reports distributed to the Finance Committee and PartnersAttend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-Billing issuesWork cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balancesObserve confidentiality of client and Firm mattersProvide backup assistance as neededAssist with special projects as neededPerform other duties as assignedRequired Skills:Ability to effectively communicate and present information verbally and in writingAbility to work effectively as an individual and within groupsAbility to use an accounting calculatorProficiency in MS Office Suite, particularly in ExcelMust be detail oriented and organizedAbility to work with a high degree of accuracyExcellent analytical and problem-solving skillsCan organize, prioritize, plan, and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environmentAbility to adapt to all work situations in order to achieve desired resultsFlexibility to work additional hours as neededRequired Experience:1 to 2 years of billing experience in a large law firm requiredPreferred Experience:A minimum of 1 to 2 years of finance, accounting, or e-Billing experience in a law firm preferredKnowledge of 3E billing system or comparable billing program preferredRequired Education:High School diploma or GED equivalentPreferred Education:Bachelor's degree from four-year college or university, preferred, or, equivalent combination of education and experience