Billing Coordinator

Alston & Bird LLP is hiring a Billing Coordinator in its New York office. The role requires at least 2 years of experience in legal or professional services billing and will support the Finance team with client invoicing, electronic billing, and related reporting.

Responsibilities

• Maintain accurate client, attorney, and matter data in the billing system.
• Revise prebills per billing attorney instructions, post approved changes, and generate client invoices.
• Audit final invoices before client distribution to ensure compliance with firm policies and ethical standards.
• Track and manage prebills for timely review and processing.
• Post finalized invoices to the accounting system and store supporting documentation in iManage.
• Manage complex, high‑volume billing for assigned clients, attorneys, and practice groups.
• Configure, maintain, and manage electronic billing profiles for e‑billing vendors, including new matter setup, timekeeper and rate approvals, and task/ activity codes.
• Collaborate with Financial System Specialists to fulfill advanced reporting and analytical requests.
• Oversee all billing activities for assigned electronic billing clients and monitor accounts receivable, unbilled time, and costs.
• Consult with attorneys and administrative assistants to identify solutions and best practices for meeting billing requirements.
• Use reporting tools and Microsoft Excel to respond to information requests from clients and attorneys.
• Deliver professional customer service and maintain positive relationships with internal and external contacts.
• Maintain strict confidentiality of all financial and client information.
• Perform special projects and other duties as assigned.

Qualifications

• Bachelor’s degree preferred.
• 2+ years of experience in legal or professional services billing.
• Knowledge of Aderant Expert and Microsoft Excel.
• Strong analytical skills with exceptional attention to detail.
• Proven ability to resolve complex billing issues while adhering to firm policies.
• Excellent organizational skills and the ability to manage high‑volume work in a fast‑paced environment.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality of financial and client information.
• Ability to work effectively under pressure and collaborate with team members and finance management.

Required Skills

• Advanced electronic billing expertise across multiple e‑billing platforms.
• Proficiency with Aderant Expert legal billing systems.
• Advanced Microsoft Office skills, especially Excel (VLOOKUP, pivot tables, data analysis).
• Demonstrated commitment to delivering a high level of customer service.
• Strong relationship‑building skills within a team‑oriented environment.
• Thorough understanding of firm and finance department policies and compliance.

Benefits and Compensation

• Salary range: $80,000 – $95,000.
• Fast‑paced, innovative work environment.
• Diverse and collaborative culture that values creativity and continuous improvement.
• Opportunities to engage with the firm and the broader community.

Equal Opportunity Employer

Alston & Bird LLP is an Equal Opportunity Employer. Applicants will be considered regardless of sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or any other protected category under the law.