Billing Coordinator

Billing CoordinatorRubin Rudman is seeking a full-time Billing Coordinator to assist in all aspects related to billing. The successful candidate is detail-oriented, organized and self-motivated with strong interpersonal skills.ResponsibilitiesMonitor and process daily billing workflow tickets and respond promptly and professionallyReview, edit and finalize pre-bills in response to requestsProcess write-ups, write-downs, and bill adjustments approved by department chairsApply retainer funds, unallocated and/or credits as directed by attorneysCoordinate with the other departments to ensure all services are accurately billedResearch, resolve, and respond to billing discrepancies and escalate issuesUpdate billing profiles on client and matter level (rates changes, exceptions, close matters)Interact and communicate with clients, attorneys, paralegals and administrative staff to provide solution-oriented customer serviceAssist with accounting and billing projects, including system implementation, data cleanup, updates/changes in systemsProvide general administrative support including filing and may perform back-up duties for other positions within the accounting work groupQualificationsAssociate degree; Bachelor's degree preferredA minimum of two years of billing experience, legal industry preferredHigh level of accuracy, accountability and attention to detailMust be able to multitask and prioritize assignmentsExcellent communication, research, problem solving and time management skillsAble to build relationships with internal departments and comfortable talking to all levelsIntermediate Excel skills and working knowledge of OfficeExperience using Elite or Aderant is a plusCompensationThe firm's expected salary range for this position is $60,000 – 75,000 annually. Actual salary will be determined based on education, experience, internal equity, and other job-related factors, consistent with applicable law.The firm offers benefits including comprehensive health, vision, and dental insurance, life and disability insurance, 401(k) retirement savings, and paid time off and holidays.LocationThis full-time role is based in our Boston office at 53 State Street.With nearly 100 attorneys and more than 70 business professionals, we're growing with intention—attracting smart, driven people who value teamwork and the freedom to serve clients their way.

You'll find opportunities for innovation and growth—no matter your title—backed by competitive compensation, comprehensive benefits, and a culture where people truly have your back.This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management's discretion, the employee may be assigned different or additional duties from time to time.

This position is a non-exempt role and work occasionally requires more than 35 hours per week to perform the essential duties of the position.Qualified applicants must be able to complete essential duties and responsibilities with or without reasonable accommodation(s).Rubin and Rudman LLP is an equal opportunity employer. All applicants will be considered for employment without attention to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.