Billing/Clinical Administrative Associate

Why Work for Us?Partners In Care (PIC) is an independent 501(c)(3) nonprofit organization and the largest, oldest provider of home health, palliative care, and hospice services in Central Oregon. Serving Deschutes, Crook, and Jefferson counties, our dedicated team of over 200 employees and 200 volunteers delivers compassionate, patient-centered care across a 10,000-square-mile area. Additionally, Hospice House in Bend, Oregon, is a specialty hospital for inpatient hospice care, creating an oasis of tranquility and comfort for patients and their families.

We prioritize excellence, empathy, and collaboration. We foster a culture of kindness, respect, and learning while valuing diversity and the well-being of our employees, volunteers, patients, and families.Compensation: $20-$32 per hour based on experience.Status: Full-time (hourly, non-exempt), 40 hours per week.Hours: 8:00 AM to 5:00 PM Monday-Friday. Work outside of these hours may be required.Company Perks:We offer two medical, dental, and vision plans.

Insurance starts on the 1st of the month following the hire date!Generous Paid time off.$25,000 life insurance policy.Short and long-term disability.403b retirement savings with employer match, no vesting required!Employee Assistance ProgramVoluntary benefits: Legal Shield, AFLAC & MASA Transportation.Summary/ObjectiveThe Clinical Administrative Associate III's primary responsibility is supporting billing operations, healthcare insurance eligibility verification, and authorization processes. This role ensures accurate, timely reimbursement by managing payer requirements, coordinating authorizations, and supporting palliative care billing. Additionally, the position provides administrative support across clinical operations.Essential FunctionsBilling, Insurance Eligibility & AuthorizationsVerifies patient insurance eligibility and benefits prior to servicesObtains, tracks, and follows up on prior authorizations for hospice, home health, palliative care, and related servicesEnsures services are authorized and compliant with payer requirements before billingMaintains accurate and timely documentation of eligibility verification and authorization approvals/denialsCommunicates with insurance payers to resolve eligibility, coverage, and authorization issuesCollaborates with intake, clinical teams, and billing staff to prevent delays in care and reimbursementMonitors authorization timelines and ensures re-authorizations are obtained when requiredBillingSupports billing processes for palliative care services, ensuring accurate charge capture and codingReviews clinical documentation to ensure compliance with payer and regulatory requirementsAssists with claim submission, tracking, and follow-up on unpaid or denied claimsIdentifies and helps resolve billing discrepancies to improve reimbursement accuracyMaintains working knowledge of payer-specific billing guidelines for palliative careProvides back-up support for Hospice and Home Health billing functionsAdministrative & Operational SupportProvides general administrative support for Clinical Ops Director and Clinical SupervisorsServes as department resource for troubleshooting, operational assistance, and clinical staff supportOther duties as assignedQualificationsStrong knowledge or experience in healthcare billing, insurance eligibility, and authorization processes preferredAbility to work independently and collaboratively within an interdisciplinary teamExcellent interpersonal skills in a clinical setting, with the ability to communicate with stakeholders and partners across functional departmentsDetail-oriented with strong organizational, problem-solving, and time management skillsAbility to manage multiple priorities and meet deadlines in a fast-paced environmentWillingness to develop a broad knowledge base in healthcare regulations, billing, and payer requirementsHigh school diploma or equivalent requiredAbility to pass a background test and drug screen.Compassion, empathy, and dedication to patient carePrior experience in hospice, home health, or palliative care operations preferredPhysical RequirementsStanding and walking, keyboard operation, use of clear and audible speaking voice and the ability to hear normal speech level.Physical requirements include occasional lifting/carrying of up to 20 pounds; visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment.

Subject to sitting for extended periods of time, standing, bending, and twisting to perform the essential functions.Must be able to wear appropriate personal protective equipment (PPE) as required to perform the job safely.Working EnvironmentCategory 3 ? Position includes tasks that involve no exposure to blood, body fluids, tissues; would not be required to perform Category I tasks.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.