Billing Associate – Alarm and Suppression

Billing Associate – Alarm and SuppressionS.A. Comunale is seeking a Billing Associate – Alarm and Suppression. The primary function of this role is to assist the Alarm and Suppression department with financial billings.

The Company goal is to continuously grow the revenues of the alarm and suppression department while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. This position requires attention to detail, high accuracy, and a close working relationship with the Service Managers. This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards customer service and support, quality work performance, and administration.Essential Duties & ResponsibilitiesPrepare various contract documents.Participate in Month-End Closing processes.Compile expense reports.Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.Gathers required records to compile all information needed for billing.Update costumer system inventory in the CRM program for completed billings.Enter customer invoices on costumer websites and computes the amount due for customer accounts.Process and scan billings for approved invoices.Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.Review vendor statements and investigate older items.Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.Produces various billing reports, summarizing and analyzing them as necessary.Assists with the creation of billing summaries for customers without website billing.Submit vendor invoices to Accounts Payable for paymentPrepares credit memorandums to indicate returned or incorrectly billed product or services.Posts transactions to accounting records.Works with account representatives as needed to prepare and correct invoices.QualificationsHigh School Diploma or GED is required.3+ years' experience in an administrative/billing role is required.Accounting experience is a plus.Strong customer service skills and the ability and willingness to learn new systems and processes is required.Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.