Bid Coordinator

Preconstruction & Bid Coordinator: Public Works General Contractor

Towaco, NJ | On-site | $85,000 to $115,000 + year-end bonus and benefits

Brockwell & Carrington Contractors, Inc. (B&C) is a New Jersey public works general contractor. We bid schools, municipal buildings, parks, and public facilities for towns, counties, boards of education, and state agencies. We are looking for a Preconstruction & Bid Coordinator to run the setup, paperwork, and delivery of every bid we submit.

This role runs on accuracy. On public work, a wrong form, an outdated bid form page, or a missing document can get a bid rejected no matter how good the price is. The person in this seat makes sure that never happens. You will work directly with our estimators and report to the President.

What you will do

• Set up every new bid: request the documents, build the project folder, break out the drawings and specifications, and set the job up in BuildingConnected and on our FTP site.
• Send Invitations to Bid and follow up with subcontractors, by phone and email, so every trade is covered.
• Read every addendum the day it arrives and catch every change to the bid form, dates, and requirements. When the bid form changes, the new pages go in that day.
• Prepare the complete bid package: bid forms, affidavits, disclosures, bid bonds, consent of surety, and every document the owner requires, checked page by page against the latest addendum.
• Collect and check named-subcontractor paperwork (DPMC classifications, bonding, registrations) at least one week before every bid.
• Request bid bonds from our surety and builder’s risk quotes from our insurance broker.
• Keep every deadline on a fixed bid schedule, with nothing left for the last minute.
• Deliver sealed bids, attend public bid openings, and report the results the same day.
• Save every proposal and document the day it arrives, so anyone on the team can find anything at any time.

What you bring

• At least 3 years in bid coordination, preconstruction, estimating support, or a similar role. New Jersey public works experience is strongly preferred.
• Hands-on experience preparing and submitting public bid packages.
• Proven attention to detail. You check your own work before anyone else has to.
• Follow-through. You finish what you start without being reminded.
• Comfort with BuildingConnected or similar bid platforms, Adobe Acrobat, Excel, and Outlook.
• Clear, professional writing.
• A valid driver’s license. This role delivers bids in person.

Compensation and benefits

• Base salary $85,000 to $115,000, depending on experience
• Discretionary year-end bonus based on company and individual performance
• Employer-paid Horizon Blue Cross Blue Shield health insurance (employee)
• Employer-paid dental and vision insurance
• Employer-paid life insurance policy
• SIMPLE IRA
• Paid time off, paid holidays, bereavement leave, jury duty
• Company cell phone or cell phone allowance
• Mileage reimbursement at the IRS standard rate
• Professional development allowance and industry involvement, including ACC NJ membership

To apply

Submit your resume and a short cover note. In your cover note, list the three things you check on a bid form before it leaves the office. Put “Bid Coordinator” in the subject line. Applications that do not follow these instructions will not be reviewed.