BASP Coordinator

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Frontline Applicant Tracking - West Ottawa Public Schools

• Multiple West Ottawa Elementary Schools

Reports To: State & Federal Coordinator

Beginning: October 12, 2026

Hours: 20 hours per week

School-Year/Part-Time

Position Summary:

The BASP Daily Support Coordinator provides daily support to West Ottawa's Before and After School Program (BASP) sites. This position helps ensure that sites are adequately staffed, running smoothly, and meeting the needs of students and staff. The coordinator works closely with the BASP Director to address staffing needs, site concerns, supplies, and student behaviors.

Position Responsibilities:

Provide daily support to BASP sites during before- and after-school program hours.

Fill in at BASP sites when staff are absent or when additional coverage is needed.

Assist with finding and coordinating substitute coverage for staff absences.

Complete daily check-ins at various BASP sites to ensure programs are operating smoothly.

Communicate with the BASP Director regarding:

• Staffing concerns or coverage needs
• Student behavior or other concerns
• Needed supplies or materials
• Site or facility concerns
• Any other issues that may need administrative attention

Parent concerns

Support BASP staff with problem-solving and day-to-day program needs.

Help ensure appropriate supervision, routines, and expectations are being followed.

Provide additional support at sites experiencing higher enrollment, staffing challenges, or student needs.

Maintain professional and positive relationships with BASP staff, students, families, and school staff.

Complete other duties as assigned by the BASP Director.

Schedule

This position requires daily availability during BASP operating hours, as needed:

• After School: 3:30- 5:30 p.m.

The schedule may vary depending on staffing needs and program operations. The individual must be flexible and willing to respond to coverage needs at different BASP locations.

Recommended Qualifications

Education

• High school diploma or equivalent required.
• Associate's or bachelor's degree in Early Childhood Education, Child Development, Education, Human Services, or a related field preferred
• Additional coursework in child development, education, or program administration is a plus.

Experience

• At least 23 years of experience working with school-age children .
• Experience in a before/after-school, child care, classroom, camp, or youth program preferred.
• Experience supervising staff or leading a team is preferred.
• Experience handling challenging behaviors and supporting children with diverse needs.

Knowledge & Skills

• Knowledge of child development and age-appropriate activities for school-age children.
• Understanding of Michigan child care licensing requirements and willingness to maintain required training.
• Strong organization and time-management skills.
• Ability to manage staffing, schedules, attendance, and daily program operations.
• Strong communication skills with staff, families, school administrators, and community partners.
• Ability to respond appropriately to emergencies, injuries, and behavioral concerns.
• Ability to maintain confidentiality and accurate records.
• Comfortable using email, spreadsheets, attendance systems, and child care management software such as Procare.

Leadership Responsibilities

• Recruit, train, orient, and support BASP staff.
• Monitor staffing and arrange coverage for absences.
• Conduct regular site visits and check-ins.
• Ensure licensing requirements and program policies are followed.
• Address staff performance and child behavior concerns.
• Communicate with principals and school staff.
• Monitor supplies, equipment, and site needs.
• Support consistent expectations and behavior-management practices across sites.
• Step in at a site when staffing or behavioral situations require additional support.

Physical Requirements and Working Conditions:

• Reaching : Extending hand(s) and arm(s) in any direction.
• Lifting : Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
• Grasping : Applying pressure to an object with the fingers and palm.
• Talking : Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing : Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions : Making substantial movements (motions) of the wrists, hands, and/or fingers.
• The worker is subject to environmental conditions.
• The worker should provide consistent and reliable in person attendance.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact West Ottawa Public Schools directly.

For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.