Attendance/Data Entry Clerk

Attendance/Data Entry ClerkCampus: Silbernagel Elementary SchoolWage/Hour Status: Non-exemptPay Grade: Per Compensation ManualDays Employed: Per Compensation ManualPOSITION SUMMARYMaintain accurate student records at the campus levelPerform data entry and verification for student demographic, attendance, and PEIMS dataRun student database maintenance routines and backupsSupport campus staff in the use of the student information systemQUALIFICATIONSEducation/Certification:High School Diploma or GEDSpecial Knowledge/Skills:Ability to maintain accurate and auditable recordsProficient in the use of personal computers and software to develop spreadsheets, databases and do word processing (Microsoft Office Products)Proficient typing, keyboarding, and file maintenance skillsAbility to meet established deadlinesStrong organizational, communication, and interpersonal skillsKnowledge of district student information systemExperience:Have knowledge of school operations. Must be familiar with PEIMS reporting rules and requirementsMAJOR RESPONSIBILITIES:Process student enrollment, withdrawals, and record requests; update student demographic data as neededMaintain physical and computerized records including student cumulative folders and class rosters (also class schedules and report cards if applicable)Collect and enter attendance and PEIMS data into the student information system and verify accuracy according to established proceduresBalance campus membership and attendance on a daily, weekly, and six-week cycle basisAnalyze data for reasonableness, recognize deficiencies, and correct errors in original data prior to processing or when appropriate return to the originator for correctionProcess absence excuse notes, print and distribute attendance letters, and report all attendance problems to the designated administratorProcess student discipline records as directed by the designated campus administratorPerform student information system maintenance routines and backups as requiredWork closely with the district PEIMS office to produce complete, accurate, and timely PEIMS submissionsAttend district meetings that pertain to the student information system and PEIMS reportingMaintain a working knowledge of current PEIMS requirements and rulesSupport campus staff in the use of the student information systemProduce reports for campus and district staff as needed or requestedMaintain confidentialityPerforms other duties as assigned by supervisor or administratorEXPECTATIONS OF MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:Tools/Equipment Used: Standard office equipment including computer and peripheralsMotion: Frequent walking and reaching, frequent standing; kneeling/squatting, bending/stooping, pushing/pulling, and twistingLifting: Frequent light lifting and carrying (less than 15 pounds); heavy lifting (45 pounds or over)Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise; exposure to biological hazards (body fluids, bacteria, communicable diseases)Mental Demands: Work with frequent interruptions; maintain emotional control under stress; Ability to interact positively and proactively with students, staff, parents, and the communityProfessional Dress: Dress must be clean, neat, in a manner appropriate for his or her assignment, and in accordance with any additional standards established by his or her supervisor and approved by the Superintendent. During work hours, visible body piercings (except earrings) will not be allowed.EVALUATIONSPerformance of this position will be evaluated annually