ASUB Programs Assistant

Aztec Student Union Programs AssistantUnder the direction of the Aztec Student Union Programs Coordinator, the Aztec Student Union Board (ASUB) Programs Assistant plans and coordinates events and activities in support of Associated Students' and the Conrad Prebys Aztec Student Union's missions.Primary FunctionsAssists with the planning, logistics coordination, and execution of ASUB, Student Union, and A.S. programs and events by working closely with the respective ASUB Committee Chair(s), including Homecoming, GreenFest, Aztec Nights, Open Mic Series, Cooking with Chefs, Aztec Rocks Hunger, Rock the Vote, etc.Attends and works various ASUB, Student Union, A.S., and campus-wide eventsConducts event research and assessment as assigned by the A.S. ASUB Staff and provides training to fellow Assistants, student leaders, and volunteers as neededPlays a critical role in helping implement new and unique events, and initiatives within the Conrad Prebys Aztec Student UnionMakes reservations for A.S. and campus facilities, and confirms set-up arrangementsComputer knowledge using Windows, Google Suite and Microsoft Suite, as well as social media, including Instagram.Collaborates with event staff from Union Programs & Services and various departments across campus (such as Aztec Shops, Catering, Center for Student Orgs and Activities, Residential Education Office, etc.) to ensure the execution of successful eventsInitiates contracts and payment for guest artist, entertainment groups, and/or vendorsWorks diligently with guest artists, vendors, and sponsors in preparation and on day of events and programsSupports the development and execution of event marketing and promotion strategies, including digital and physical materials such as flyers, table tents, and Reels.Works closely with the Aztec Student Union Programs Coordinator in the creation of fliers, website updates, digital signage, and other promotional itemsPrepares correspondence, agendas, etc. as directed by ASUB StaffAttends weekly ASUB Board and Standing Committee MeetingsAttends monthly Programs Assistant Team and Professional Development meetings to stay informed and engaged in ongoing learning.Answers telephone, emails, etc.

on a daily basis and works under strict deadlinesMaintains and organizes all workspaces, including storage rooms and event spaces, ensuring all materials are accessible and ready for use.Manages project tasks and collaborates with team members to ensure deadlines are met and projects are completed effectively.Other duties as assigned by the A.S. ASUB StaffCommittee and Role Support The Programs Assistant may be tasked with supporting and assisting various committees and projects, including but not limited to:Marketing Committee : Supports the Marketing Chair and committee in promoting ASUB and Student Union events, programs, and recruitment by engaging the SDSU student body through digital and print media. Organizes semesterly events to support ASUB volunteer and Chair recruitment. Manages and updates the Student Union Instagram account, co-creating and producing content alongside the ASUB Marketing Chair.Union Nights Committee : Plans and executes unique late-night events that provide students with free and safe alternative programming, including Aztec Nights. Supports the Union Nights Chair and committee in brainstorming event concepts and ensures the committee's vision is brought to life.Culture, Arts & Film Committee : Plans and executes educational, cultural and arts-based activities.

Supports the Culture, Arts & Film Chair and committee in brainstorming event concepts and ensures the committee's vision is brought to life. Recurring events include Cooking with Chefs and Monday Night Movies.State Spirit Committee : Plans and executes events that encourage connections to the SDSU community and promote lasting school pride. Supports the State Spirit Chair and committee in brainstorming event concepts and ensures the committee's vision is brought to life. Previous events include De-Stress Fest and Valentine's Day Event.GreenFest Committee : Plans and executes the GreenFest week-long series of events, promoting sustainability, diversity, and SDSU pride in the Spring semester. Supports the GreenFest Chair and committee in brainstorming event concepts and ensures the committee's vision is brought to life.Music & Entertainment Committee : Plans and executes music and entertainment-based events, providing opportunities to showcase SDSU student talent and professional entertainment.

Supports the Music & Entertainment Chair and committee in brainstorming event concepts and ensures the committee's vision is brought to life. Recurring events include Open Mic Nights and Nooners.Operations Committee : Supports the Vice Commission of Operations and Operations Committee in advocating for student wants and needs within the Conrad Prebys Aztec Student Union, evaluating student feedback through surveys, focus groups, and word of mouth, and promoting sustainability and LEED features of the Union.Student Traditions Committee : Plans and executes student-directed activities and events during Homecoming week in the Fall semester and GreenFest support in the Spring semester. Supports the Student Traditions Chair and committee in brainstorming event concepts and ensures the committee's vision is brought to life.Board Support : Provides administrative and logistical support to the ASUB Board.Government Affairs Support : Assists with A.S. Government Affairs events and activities, including Aztecs Rock Hunger, Rock the Vote, Aztec Achievement Awards, ARC Courtyard programming, etc.Payments Support : Assists in supporting the administrative management of ASUB contracts, payments and purchasing reconciliation.Customer Service and CollaborationEstablishes and maintains working relationships with various A.S. and University departmentsEnsures excellent customer service by supporting event guests, volunteers, and staff in a professional manner.SafetyEnsures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policiesAdheres to Associated Students' Code of Safe PracticesReports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisorReports maintenance problems and/or broken and unsafe equipment to the appropriate party immediatelyQualificationsMinimum & Preferred RequirementsEducation:Preferred candidate will be a returning student for at least one additional school yearStudents must be enrolled in at least half time units at SDSU (6 units undergraduate; 3 units graduate).International students must have full-time enrollment at SDSU (12 units undergraduate; 6 units graduate).Global Campus units do not meet the SDSU unit requirements.Must be in good academic standingMust be eligible to work in the United StatesExperience:Knowledge and background experience of planning and executing small and large scale events preferredPrevious experience in general office operations preferredPrevious involvement and experience working with groups of people as a team preferredKnowledge of social media platforms, including experience with creating reels, marketing, and promotion is preferredTrainings to complete within 30 days of hire:Gender AwarenessAnti-Harassment for SupervisorsFood Handler's TrainingSafety TrainingWorkplace Violence TrainingCrowd Management TrainingPerformance ExpectationsMust have competence in social skills and cultural diversityStrong organizational skills requiredMust be able to follow verbal and written directions and follow projects through to completionMust be professional and courteous at all timesMust be able to work well with different work stylesMust be able to work efficiently and show initiativeMust be able to work independently and on multiple projects at onceMust be