Asst. Project Coordinator

Assistant JobThe Assistant serves at a construction area office. He/she prepares and submits reports to the home office as required, assists with new hire processes, performs necessary logistical and financial tasks, distributes documents and manages files, monitors the communications systems at the site, and does all other tasks as deemed necessary by the project manager.Job Requirements:High School Graduate, preferably an associate degree or equivalentAt least two years in an administrative or customer service environmentMust be able to use all Microsoft Office software and SharePoint proficientlyExcellent organizational skillsExcellent interpersonal skillsExcellent oral and written communication skillsMaintain the confidentiality of all documentation, information and processesMust be able to lift up to forty pounds on an occasional basisJob Responsibilities:Effectively communicate job site issues to project teamProcess invoicesRoute documents, correspondence, both internally and externallyCommunicate between all parties involved in equipment transfers, and maintain the equipment transfer recordsAssist HR/Project Field Coordinator with on-boarding of new hiresPrepare field purchase ordersTrack materialsMaintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessaryMaintain document control, to include filing and uploading to SharePointOrder all necessary office and safety supplies for the officeAssist with the safety program by showing safety videos to new employees, assisting in the preparation of First Reports of Injury reports and other safety documentation as neededCreate and assist employees with expense reportsKeep accurate Certificate of Insurance records from Vendors and SubcontractorsSort jobsite emailsMaintain all employee and equipment time in Heavy JobThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.EEO/DFWP/ "Minorities, Females, Disabled, Vets"Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.