Job Overview
The Associate Director of Payables Systems is responsible for the design, operation, and maintenance of all systems, software, and processes used for issuing payments, managing expense reports, and accepting payment.
Responsibilities
- Supervise the Analyst of Payables Systems and the Manager of Payment Systems & Compliance, including cross‑departmental coordination to utilize existing systems effectively.
- Oversee procurement card life‑cycle processes: issue, suspension, revocation, modification, credit limits, and user requests for service.
- Manage review and reconciliation of procurement card transactions to ensure compliance with University policies and provide guidance to departments.
- Develop and iterate the procurement card training program for new users.
- Conduct Payment Card Industry (PCI) rules risk assessments and coordinate annual audits.
- Create and enhance payment systems to meet departmental needs and improve cost‑effectiveness.
- Design and redesign business processes, ensuring systems security and managing interfaces between systems.
- Lead multi‑departmental efforts on payables systems and the utilization of existing systems.
- Deploy new or upgraded systems and processes, continually improving them.
- Own security for all payables systems, including data integrity and system security.
- Manage integrations with banking partners and artificial intelligence systems.
- Develop and implement standard operating procedures, control procedures, and schedules.
- Monitor activity and usage patterns to support Internal Audit and identify potential fraud.
- Report procurement card analytics to card holders and management.
- Stay current on payables‑management systems and advise senior management on new system adoption and proposal evaluations.
- Organize procurement and contracting activities for payment processing services and payment applications.
- Collaborate with external partners, acting as the primary liaison for the corporate card banking partner, expense report and supplier invoice processing provider(s), and supplier management system integrations.
Qualifications
- Bachelor’s degree and 6–8 years of experience in finance, accounting, business, or technology management.
- Project management and/or business process design experience.
- Excellent oral and written communication skills.
- Advanced degree in business, finance, accounting, technology management, or related field (preferred).
- Experience in higher education.
- Experience with project management, travel & expense management, corporate card administration, and technology change management protocols (preferred).
- Experience with Workday Financials and with procurement card tools (preferred).
Work Mode
This position is designated as Hybrid.
Compensation
$66,783.00 – $126,720.23 (annual range, full range of anticipated compensation).
EEO Statement
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits
Georgetown University offers a comprehensive and competitive benefits package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work‑life balance benefits, employee discounts, and an array of voluntary insurance options. For more information about benefits and eligibility, please visit the Department of Human Resources website.
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